Practice Administrative Coordinator

Critical Care Pulmonary and Sleep Associates • Lakewood, CO

1d • $23 - $26 • Onsite

About The Position

Critical Care, Pulmonary and Sleep Associates (CCPSA) is a multispecialty private physician practice that has provided critical care, pulmonary, and sleep medical services to the Denver metro area for over 40 years. Its physicians and staff serve hospital ICUs and outpatient clinic locations across Colorado’s Front Range. CCPSA emphasizes patient-centered care, teamwork, and collaboration.

The Practice Administrative Coordinator provides broad administrative and operational support across the practice, working closely with the Director of Human Resources, physicians, and practice leadership. The role coordinates recurring administrative functions, meetings and events, employee engagement activities, operational needs, and special projects across multiple locations. The position may be part-time, approximately 25 hours per week, or full-time, Monday through Friday. It requires regular travel between locations, and some scheduling flexibility may be needed to support activities outside regular business hours.

Requirements

• High school diploma or equivalent required.
• Strong organizational and time-management skills, including the ability to prioritize and manage multiple responsibilities, deadlines, and recurring tasks.
• Ability to work independently, take initiative, problem-solve, and follow assignments through completion.
• Strong written and verbal communication skills and ability to work effectively with physicians, leadership, employees, vendors, and external partners.
• Strong attention to detail and ability to maintain accurate calendars, tracking tools, records, and administrative resources.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, and ability to learn new systems and technology.
• Valid driver’s license and reliable transportation, with the ability to regularly travel between practice locations.

Nice To Haves

• Two or more years of administrative, office coordination, operations, or related professional experience preferred.

Responsibilities

• Provide administrative and operational support to physicians, practice leadership, and departments.
• Coordinate practice meetings, including scheduling, invitations, tracking, room and restaurant reservations, and logistics.
• Support physician administrative needs, supply coordination, practice platforms and services, and other administrative requirements.
• Maintain practice rosters, contact lists, spreadsheets, mailings, announcements, and other administrative resources and communications.
• Assist with approved job postings and initial resume reviews during periods of increased recruiting activity, forwarding qualified candidates for further screening.
• Coordinate practice, employee recognition, and community events from planning through execution, including venues, vendors, catering, invitations, RSVPs, supplies, and logistics.
• Track and coordinate recurring activities and celebrations, including RN Week, RT Week, employee birthdays, holiday gifting, and other practice traditions.
• Support employee engagement and practice activities through bulletin boards, flyers, event photos, seasonal decorations, and event setup and cleanup.
• Provide hands-on administrative and logistical support for daily operational needs across practice locations.
• Coordinate facility needs, repairs, vendors, service providers, organization projects, cleanouts, and other office operational needs.
• Coordinate practice supplies, shipments, FedEx deliveries, incoming packages, and mail distribution.
• Travel regularly between practice locations to transport and distribute supplies, equipment, materials, and other practice resources.
• Take ownership of assigned special projects, coordinate necessary resources, and follow projects through completion.

Benefits

• Comprehensive medical benefits; the company covers 80–85% of individual or family premiums.
• Dental and vision benefits at no cost to the employee; the company covers 100% of individual or family premiums.
• Life and AD&D benefits.
• Optional additional life and disability insurance at group discounts.
• PTO and holiday pay.
• 401(k) benefits with company contribution after the eligibility period.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED