Administrative Coordinator- IL- Pharmacy Practice

Midwestern University•Downers Grove, IL

19h•Onsite

About The Position

The Administrative Coordinator provides administrative support to the Chair, Vice Chairs, and the faculty members in the Department of Pharmacy Practice. This position reports to the Chair of the Department of Pharmacy Practice.

Requirements

Must be able to work in a constant state of alertness and safe manner with regular, predictable, in-person attendance.
High school diploma or GED is required.
Must have 5-7 years of previous administrative work experience.
This individual should maintain a professional work environment and establish a positive rapport with faculty, staff, students, and visitors; respond to faculty members, staff and outside requests in a timely and responsive manner to ensure efficient Department operation.
Confidentiality in the processing of sensitive information is of utmost importance in the day-to-day operation and interaction with students, faculty, staff, and outside visitors.
Computer proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to calculate figures and amounts such as discounts, interest, commissions and proportions, percentages, area, circumference and volume.
Ability to apply concepts of basic algebra and geometry.

Nice To Haves

One-year certificate from college or technical school or Associate degree is preferred.

Responsibilities

Greet students and guests in the office suite.
Schedule meetings for Chair, Vice Chairs, and faculty.
Serve as the Department liaison with university support units.
Schedule faculty performance evaluation meetings with the Chair.
Provide administrative support to assigned College and Department committees.
Facilitate meeting scheduling with outside partners and coordinate site partner faculty evaluations.
Assist with planning and staffing of College and Department special events.
Schedule Department meetings and serve on the Department Retreat Planning Committee.
Assist with resident recruitment, interview scheduling, and onboarding.
Support daily Department operations.
Oversee business services for the Department and manage supply ordering for grant accounts.
Process check requests and manage the Department credit card.
Track faculty PDFs.
Maintain the supply inventory and order supplies needed for courses.
Serve as contact person for faculty to assist in organizing student competitions and special events.
Coordinate outside facilitators, graders, and lecturers in consultation with the Chair or Vice Chair, including communication regarding accessing campus, parking, and entering visitor passes.
Serve as liaison to all outside faculty, including developing LOAs/ICAs.
Complete onboarding for outside faculty and oversee payment processing.
Schedule and oversee all student evaluations of faculty and courses.
Distribute faculty and course evaluations.
Maintain and organize Department archives, including Canvas/BrightSpace D2L courses.
Assist with collection and organization of syllabus materials.
Support Pharmacy Practice courses to include proficiency in Canvas/BrightSpace D2L and ExamSoft, exam and make-up exam proctoring, and other essential TA duties as needed.
Other teaching support as needed.

Benefits

medical, dental, and vision insurance plans
life insurance
short/long-term disability
pet insurance
flexible spending accounts, including healthcare reimbursement and a child/dependent care account
competitive time off package including paid holidays, sick/flex days, personal days, and vacation days
403(b) retirement plan
tuition reimbursement
child care subsidy reimbursement program
identity theft protection
employee assistance program
wellness facility on-site with a fully equipped fitness facility