PR Logistics Coordinator,

David Yurman•New York, NY

5d•$30 - $32•Hybrid

About The Position

As the PR Logistics Coordinator, you will be a key player in the operational success of the David Yurman PR & Communications team. This role provides day-to-day administrative and operational support across full department disciplines (PR, VIP, and Influencer), including invoice processing, expense tracking, document organization, and maintenance of departmental spreadsheets and trackers. You will support the planning and execution of brand events, VIP activations, and other departmental initiatives through detailed logistical coordination and administrative preparation. Additionally, you will support the PR team with VIP talent and guest logistics for tentpole events, including travel coordination, transportation, accommodations, itineraries, and expense organization. Maintaining accurate records of event, talent, and departmental expenses, ensuring receipts, invoices, approvals, and supporting documentation are organized and submitted in a timely manner, is crucial. You will also execute image and asset requests, credit requests, PR gifting requests, and related press inquiries, and assist with the preparation and maintenance of internal reporting, including press clippings, weekly recaps, coverage trackers, and general reports. This role provides general administrative support to the PR Managers and Senior Director of PR and VIP, managing multiple priorities with accuracy, discretion, and a strong sense of urgency.

Requirements

Recent graduate with relevant internship and/or 1 year work experience in luxury public relations preferred.
Demonstrated experience organizing expenses, invoices, budgets, spreadsheets, or other detailed administrative records.
Able to work outside normal business hours for events, activations, and other brand initiatives as needed.
Hyper-organized and detail-oriented, with the ability to manage multiple workstreams and work with agility in a fast-paced environment.
Strong written and verbal communication skills, with the ability to collaborate effectively across departments and with external partners in a non-siloed, non-hierarchical manner.
Proactive, resourceful, and comfortable supporting several team members and responding to shifting priorities with a can-do attitude.
Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

Provide day-to-day administrative and operational support across full department disciplines (PR, VIP, and Influencer), including invoice processing, expense tracking, document organization, and maintenance of departmental spreadsheets and trackers.
Support the planning and execution of brand events, VIP activations, and other departmental initiatives through detailed logistical coordination and administrative preparation.
Support the PR team with VIP talent and guest logistics for tentpole events, including travel coordination, transportation, accommodations, itineraries, and expense organization.
Maintain accurate records of event, talent, and departmental expenses, ensuring receipts, invoices, approvals, and supporting documentation are organized and submitted in a timely manner.
Execute image and asset requests, credit requests, PR gifting requests, and related press inquiries.
Assist with the preparation and maintenance of internal reporting, including press clippings, weekly recaps, coverage trackers, and general reports.
Provide general administrative support to the PR Managers and Senior Director of PR and VIP, managing multiple priorities with accuracy, discretion, and a strong sense of urgency.