Post-Production Coordinator - Expression of interest

Rodeo FX • Los Angeles, CA

1d

About The Position

This posting is an expression of interest for future opportunities. Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential. We are always looking for talented candidates for potential roles, including permanent, temporary, and freelance contracts. The Post-Production Coordinator supports the Executive Producer and Producer in the day-to-day coordination of advertising post-production projects, from project award through final delivery. This role involves operational tracking of projects, ensuring the timely and accurate flow of information between various teams and stakeholders, and independently managing smaller-scale assignments. The position is key to on-time delivery, quality control, and operational efficiency.

Requirements

• College diploma or university degree in Film, Media Production, Communications, Visual Effects or a related field, or an equivalent combination of education and experience.
• Relevant experience in production or post-production coordination within VFX, advertising, film, television or digital content.
• Good understanding of post-production and VFX workflows, from asset intake through final delivery.
• Experience with a production tracking platform such as ftrack, ShotGrid or an equivalent system.
• General knowledge of file formats, resolutions, versions, turnovers and delivery specifications.
• Excellent organizational, planning and prioritization skills.
• Strong attention to detail and the ability to track multiple tasks and projects simultaneously.
• Excellent written and verbal communication skills.
• Ability to translate creative and technical feedback into clear and actionable instructions.
• Ability to work effectively in a fast-paced, collaborative and deadline-driven environment.
• Initiative, autonomy, sound judgment and the ability to anticipate production needs.
• Ability to remain calm, professional and solution-oriented in urgent or changing situations.

Responsibilities

• Coordinate the day-to-day execution of post-production and VFX projects from project award through final delivery.
• Track the progress of shots, tasks and assets throughout the production pipeline, from initial turnover to final delivery.
• Maintain accurate and current project information in production tracking tools such as ftrack, ShotGrid or an equivalent platform.
• Build, update and communicate project schedules, milestones and delivery calendars in collaboration with Producers and the Executive Producer.
• Prepare and distribute clear status reports for Producers, Supervisors, internal teams and, when required, clients.
• Independently manage selected smaller-scale or recurring projects from initial request through final delivery.
• Coordinate technical revisions, format adaptations, new versions and the reopening of previously completed projects.
• Clarify project requirements, timelines, technical specifications and expectations with the relevant stakeholders.
• Coordinate the resources required to complete assigned projects.
• Schedule and coordinate dailies, internal reviews, client review sessions and project status meetings.
• Prepare the materials, links, versions and information required for review sessions.
• Take detailed notes during review sessions and translate Supervisor and client feedback into clear, precise and actionable instructions for artists.
• Follow up on comments, approvals and requested changes to ensure that they are addressed within the required timelines.
• Coordinate turnovers, submissions and deliveries between clients, internal teams and external vendors.
• Manage file uploads, downloads and the exchange of production materials.
• Verify that incoming materials are complete, accessible and compliant with established requirements.
• Ensure delivery packages meet the required technical specifications, formats, resolutions and naming conventions.
• Act as a day-to-day operational point of contact between Producers, Project Managers, Supervisors, artists, post-production teams, vendors and clients.
• Maintain clear, proactive and consistent communication regarding priorities, schedules and project status.
• Keep client-side contacts informed of project progress in accordance with direction from the Producers.
• Schedule and coordinate internal and external post-production meetings.
• Attend production and post-production meetings and document decisions, action items and deadlines.
• Maintain production databases, project folders and archives.
• Ensure project documentation, key communications, versions and deliverables are properly organized and traceable.
• Support resource and crew planning for confirmed projects and projects currently in bid.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree