Post Clerkship Coordinator

Mercer University • Valdosta, GA

21h • Onsite

About The Position

The School of Medicine is searching for a Post Clerkship Coordinator on the Valdosta, GA campus. This position coordinates and supports the 4th year program at the developing clinical sites in Valdosta, GA, including but not limited to South Georgia Medical Center, to ensure effective service to the students and administrative support for the clinical faculty. Primarily, this position coordinates and supports the senior-year curriculum, including the management of student schedules, confirming senior elective courses, coordinating away rotations for MUSM and visiting medical students, and ensuring students meet graduation requirements. This position will maintain the academic records and assist in maintaining and annually updating the 4th-year curriculum manuals. The position will work closely with the 4th Year Director to assist students with the successful completion of the 4th-year curriculum. The Senior Year Coordinator will be expected to provide support to medical students and coordinate with other clinical coordinators on and across campuses. This position will serve as the ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee and maintain all records for these committees in coordination with other campuses. This position acts as liaison between MUSM and South Georgia Medical Center, medical schools, hospitals, and physician offices. This position will supervise maintenance of the student lounge and facilities at the hospital and work with Year 3 program Director for third year curriculum and curriculum support concerns and Year 4 Program Director for fourth year curriculum and curriculum support concerns. This position will also assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel. This position will serve as the Valdosta clinical site proctor for internal program exams as well as NBME exams. This position manages and promotes relationships with administrators, faculty, and staff at South Georgia Medical Center and other Valdosta clinical sites, manages credentialing, and serves as the point of contact for students and clinical faculty for MUSM. This position will be based at South Georgia Medical Center and required to travel to additional off-site clinics and facilities as an essential part of the job. This position will also provide remote support for the third and fourth year programs on other MUSM campuses as needed.

Requirements

• Two years of college coursework and two years of administrative office support experience are required. In lieu of education, equivalent directly related experience will be considered.
• Proficiency in Microsoft Office programs, particularly Word and Excel.
• Ability to communicate (verbal and written) with many organizations internal and external to the university.
• Must be detail oriented and highly organized to complete projects for successful outcome.
• Must have a valid driver's license as this position requires some travel.

Nice To Haves

• Serve as a facilitator, resource, and contact person for students, faculty, and staff in clinical programs.
• Coordination of student orientations, proctoring of NBME exams, and assisting with OSCEs.
• Forge and maintain strong working relationships with Academic Affairs and applicable university committees by assisting and supporting clerkship staff and faculty across all campuses.
• Advanced Excel skills to create and manage a variety of academic and curricular databases.
• Capable of organizing and prioritizing workloads to meet deadlines under high pressure.
• Capable of learning, instructing, and managing a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.
• Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.
• Must exhibit ethical, reliable, and dependable behavior, ability to maintain constructive interpersonal relationships, ability to use judgment to set priorities, teamwork attitude, flexibility, adaptability, and ability to work independently to prioritize/complete tasks.
• Ability to multi-task, troubleshoot, and problem-solve.

Responsibilities

• Coordinates and supports the 4th year program at the developing clinical sites in Valdosta, GA.
• Manages student schedules, confirms senior elective courses, and coordinates away rotations.
• Ensures students meet graduation requirements.
• Maintains academic records and updates 4th-year curriculum manuals.
• Assists students with the successful completion of the 4th-year curriculum.
• Provides support to medical students and coordinates with other clinical coordinators.
• Serves as ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee.
• Maintains records for committees in coordination with other campuses.
• Acts as liaison between MUSM and South Georgia Medical Center, medical schools, hospitals, and physician offices.
• Supervises maintenance of the student lounge and facilities at the hospital.
• Works with Year 3 and Year 4 Program Directors for curriculum and support concerns.
• Assists with content input and management in the learning management system.
• Assists with master grade reporting in One45 and Excel.
• Serves as the Valdosta clinical site proctor for internal program exams and NBME exams.
• Manages and promotes relationships with administrators, faculty, and staff at South Georgia Medical Center and other Valdosta clinical sites.
• Manages credentialing.
• Serves as the point of contact for students and clinical faculty for MUSM.
• Provides remote support for the third and fourth year programs on other MUSM campuses as needed.

Benefits

• comprehensive health insurance (for self and dependents)
• generous retirement contributions
• tuition waivers
• paid vacation and sick leave
• technology discounts
• schedules that allow for work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree