Office of Research and Sponsored Programs: Post-Award Research Concierge
University of Wisconsin Stout•Harvey, WI
•Onsite
About The Position
A full-time, professional academic staff position is available in the Office of Research and Sponsored Programs beginning November 2, 2026. The working title for this assignment is Post-Award Research Concierge with an official title of Research Administrative Specialist. This is a grant-funded appointment through 06/30/2029. The salary will be commensurate with experience and qualifications.
Requirements
- Associate degree.
- Excellent verbal and written communication skills.
- Strong interpersonal skills, including a customer service mindset and an ability to work with people at multiple levels within the organization.
- Sound judgement regarding personal and confidential information.
- Proficiency in standard software programs, including Excel, Word, and SharePoint.
- Familiarity with grants and sponsored funding.
- Project management skills, including ability to manage and prioritize multiple projects simultaneously.
- Ability to work independently and take significant initiative to find information needed to complete tasks.
Nice To Haves
- Bachelor's degree.
- Experience in financial management.
- Experience working in higher education.
- Grant writing or grant management experience.
- Documentation or technical writing skills.
- Experience with grants administration and financial systems (e.g., Huron Research Suites, Workday).
- Familiarity with Uniform Guidance and Federal Regulations.
Responsibilities
- Serve as a liaison and expert resource for principal investigators on grant-funded projects (30%)
- Interpreting existing institutional and granting agency policy and procedure related to overall sponsored project management.
- Building relationships with PIs and connecting them with campus stakeholders to seek information and/or accomplish administrative tasks.
- Initiating “new award” meetings for PIs to transition from pre-award to post-award support.
- Meeting regularly with assigned mentors to build knowledge and campus connections.
- Participating in professional development/training opportunities.
- Document processes and procedures (25%)
- Documenting processes to create job aids for use by other research administration staff and PIs.
- Organizing and maintaining documentation on a file sharing platform (e.g., SharePoint).
- Assisting with data collection to support reporting requirements for the NSF GRANTED-BRIDGE project.
- Assist PIs with financial management related to grant-funded projects (20%)
- Tracking budget activity and reconciling expenses, including institutional match documentation.
- Preparing and/or maintaining documentation related to administrative grant activities.
- Preparing prior approval requests for project modifications.
- Support PIs with administrative tasks related to grant-funded projects (20%)
- Purchasing general supplies
- Making travel arrangements and assisting with travel expense reimbursements
- Coordinating meeting spaces, food, lodging
- Hiring students
- Purchasing computers, cell phones, or other technology
- Paying stipends to research participants
- Other duties as assigned to support Office of Research and Sponsored Programs activities (5%)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
