Post-Award Grant Coordinator

University of Colorado • Hybrid, CO

4d • Hybrid

About The Position

The Adult and Child Center for Health Outcomes Research and Delivery Sciences (ACCORDS) is a program of research of the University of Colorado Denver, School of Medicine. The Program conducts comparative effectiveness, health outcomes, health services, and primary care research. The Post-Award Grant Coordinator (open rank) supports ACCORDS research functions which include research grants, investigator initiated studies and program grants. This individual will act as a resource for the center and will be expected to work independently, as well as collaboratively with ACCORDS Principal Investigators in the grant/contract process including development, submission, receipt, and reporting. The Post-Award Grant Coordinator provides exceptional customer service to our PIs and program managers and are an integral part in further the mission of the Center.

Requirements

• Intermediate Professional: A bachelor’s degree in accounting, finance, business administration, public administration, or a directly related field from an accredited institution.
• One (1) year finance/accounting experience, working with budgets
• Senior Professional: A bachelor’s degree in accounting, finance, business administration, public administration, finance, or a directly related field from an accredited institution.
• Two (2) years of experience working in sponsored projects post-award administration.
• Principal Professional: A bachelor’s degree in accounting, finance, business administration, public administration or a directly related find from an accredited institution.
• Three to five (3-5) years of experience in sponsored projects post-award administration
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
• Applicants must meet minimum qualifications at the time of hire.
• Thorough understanding of the Uniform Guidance and GAAP.
• Strong decision-making skills; ability to independently analyze and resolve complex problems via examination of established protocols
• Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work capabilities.
• Excellent written and verbal communication skills.
• Ability to establish and maintain effective working relationships at all levels in the organization
• Ability to produce accurate and timely work products
• Strong organizational skills with attention to detail and accuracy
• Ability to learn new skills, synthesize and apply knowledge from diverse disciplines
• High level computer skills to include expertise in Microsoft Office products, particularly Excel and Word, use of electronic forms.
• Ability to maintain confidentiality and exercise appropriate discretion with information.
• Demonstrated ability to self-manage priorities and be proactive in resolving issues.
• Demonstrated ability to maintain confidentiality.
• Strong interpersonal skills and a high level of tact and diplomacy and ability to work effectively with a team.
• Demonstrated ability to work within a diverse community and with individuals at all levels of the organization.
• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship and employment authorization for this position now or in the future.

Nice To Haves

• Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional).
• Master’s degree in accounting, finance, business administration or public administration.
• Experience managing grants and contracts at an institution of higher education.
• Certified Research Administrator or Certified Financial Research Administrator credential.
• Demonstrated excellent customer service.
• Special consideration for applicants who have experience with both Pre and Post Award Management.

Responsibilities

• Provide excellent and responsive customer service to PIs and program managers.
• Manage a portfolio of awarded grants/projects and subcontracts ensure proper compliance for all expenses, reporting and PI support needs.
• Work with the Office of Grants and Contracts to ensure the project is correctly established in financial system and invoicing is scheduled when appropriate, including processing any re-budgeting of project as necessary.
• Upon award of a grant, execute all new project account (speedtype) activity, including notifying various payroll liaisons, etc.
• Process expenditure transactions and monitor for allowability (Uniform Guidance compliance), including p-card, travel, invoices, purchase orders, payroll expense transfers and allocations.
• Assist with SOWs and Vendor setup.
• Process vendor agreements, MOUs, non-employee agreements, and DUAs, as necessary for projects
• Prepare and submit journal entries, as needed
• Prepare budget variance reports for all grants and review monthly with the Grants Team Manager and grant PI/Project Manager, or more frequently as needed. and maintain documentation of these reviews.
• Review accounts in deficit and seek resolution in conjunction with the Office of Grants and Contracts, PI/Project Manager, and DFA.
• Work with Children’s Hospital Colorado and UC Health to manage and submit new requests for Master Service Agreements for project work.
• Process any subcontracts associated with portfolio of awarded projects in conjunction with OGC subcontracts team and enter associated Standing Purchase Order.
• Work with the Grants and Contracts Manager and PIs, or their designees, to facilitate the process of requesting, executing, tracking, verifying services and reconciling subcontracts
• Meet regularly with OGC post-award specialist assigned to ACCORDS to address issues requiring OGC investigation and correction.
• Meet regularly with PIs and program managers to facilitate communication regarding the status of all grants and contracts speedtypes.
• Execute all post-award accounting duties necessary for the management of the grants and contracts including projections, journal entries, payroll expense transfers.
• Provide expense documentation to OGC invoicing team as needed.
• Manage close-out of completed projects.
• Help monitor Post Award combined email boxes, as assigned.
• Help PIs manage internally funded projects and awards.
• Maintain accurate and comprehensive ACCORDS grants database for all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.
• Maintain knowledge of current and new CU and funding agency policies.
• Respond to requests for information, bio sketches, Other Support documents and proposed subcontracts for research faculty and PRAs.
• Provide direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting. This may involve presentations to ACCORDS PIs, ACCORDS Leadership and assistance with training other grant team members.
• Attend local and national conferences and trainings regarding sponsored research programs, as appropriate and approved.
• Participate on committees pertaining to process improvement, strategic planning and organizational development as requested.
• Other duties as assigned.

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level