Oncology Post Award Finance Coordinator, Cancer Center

American Addiction Centers • Winston-Salem, NC

1d • Onsite

About The Position

Under limited direction, this role will independently collaborate with investigators, scientific, and administrative staff members to coordinate the management of grant & clinical trial-related expenditures and financial transactions. This includes grant/clinical trial closeouts, oversight of billing and reporting obligations, and resolution of financial discrepancies. The position ensures that post-award activities comply with agency and institutional policies and interprets grant and contract requirements/regulations. Responsibilities include gathering information from various granting agencies, preparing in-depth projections of salaries, benefits, procedural/supply costs, and overhead. The role ensures on-time submittal of necessary post-award documentation and monitors time and effort reporting. It also works with central offices to ensure timely cost center creation for study/grant activation. Additionally, the position advises investigators, clinical teammates, and leaders on regulations, stays cognizant of current changes and trends in federal and sponsor regulations impacting post-award management, and independently researches and identifies funding opportunities.

Requirements

• Demonstrated experience with post award management, oversight of grant/clinical trial-related expenditures and financial transactions, preparation of grant closeouts, oversight for billing and reporting obligations.
• Ability to multi-task and oversee several projects.
• Ability to work independently and have the flexibility to deal with complexity in policies and procedures while carrying out fiduciary and professional responsibilities.
• Effective leadership, diplomacy, judgment, decision-making skills and communication skills required.
• Professional demeanor, strong analytical, time management, customer service and organizational skills, excellent verbal/written communication and interpersonal skills, and the ability to effectively interact with individuals from various cultures and backgrounds.
• Professional proficiency in Microsoft Office and the ability to learn department-specific computer systems as needed.

Nice To Haves

• Bachelor's degree in business, accounting, finance or a related field and/or a minimum of 4-6 years of directly related experience, or an equivalent combination of education, training and experience from which comparable knowledge, skills and abilities have been attained.

Responsibilities

• Assures post-award grant/clinical trials administration process in accordance with federal guidelines.
• Oversees the processing and establishment of new awards, reviews grant and clinical trial agreements to ensure compliance.
• Reviews and analyzes new awards as they are received and ensures timely receipt of cost center from central office.
• Manages and tracks incoming fully executed awards and contracts.
• Works in conjunction with the central research offices to perform monthly, quarterly and annual reporting/auditing/invoicing.
• Responsible for time effort report completion and compliance.
• Responsible for processing of participant stipend and/or travel reimbursement requests.
• Facilitates the creation of ad hoc reports as needed.
• Liaison between clinical teammates, leaders, investigators, and central research offices.
• Maintains accurate inventory of equipment purchases related to research.
• Responsible for grant and clinical trial close-out process, as well as determining the need for renewal or no-cost extension/amendments.
• Assures that carry forward and close-out balances are correct.
• Ensure effective and efficient grant/clinical trial close-out process.
• Assists PIs with all financial administrative responsibilities related to post award grant & clinical trial management.
• Resolves complex, sensitive, and other non-routine issues related to expenses, reporting and close-out.
• Frequently reviews federal regulations and cost principles.
• Audits research patient facility expenses and works with central research office on any corrections needed.
• Reviews and processes invoices for all 3rd party vendors/subrecipients.
• Prepares monthly monitoring reports for department to include upcoming financial deadlines, report deadlines and other administrative renewals.
• Advise leadership of post award progress of grants and clinical trials.
• Maintain archives of closed grants and clinical trial contracts.
• Reviews and disseminates information from sponsor's regarding deadlines.
• Responds to sponsor's request for additional information in a timely manner.
• Ensures that interim financial reporting/invoicing is completed in an accurate and timely manner.
• Perform sub recipient monitoring tasks.
• Manages post award process including ability to advise a PI on the overall status of all funding sources, forecast possible problem areas, analyze, and advise on status of personnel on projects approaching close-out, analyze awarded research monies and prepare fiscal projections and reports to ensure proper expenditures of grant and contract funds as required by funding agencies and approve expenditures.
• Analyzes trends in expenditures (i.e., dramatic increase in expenditures in a certain category, close to the project end date, etc.).
• Prepares expense transfers, budget adjustments, etc. providing sufficient explanations that will meet internal and external audit requirements.
• Reviews billing and collections monthly.
• Confirms that all cost sharing is complete.
• Serves as a back-up to other positions.
• Works independently on other tasks and duties as assigned by leadership.
• Other duties as assigned.

Benefits

• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level