Portfolio Property Manager
About The Position
We are seeking a Portfolio Property Manager to oversee residential communities, including condominiums, cooperatives, and homeowners associations (HOAs). The role serves as the primary liaison among Boards of Directors, residents, vendors, and internal teams, helping ensure each property operates efficiently, remains compliant, and maintains strong financial and physical performance. It is suited to a relationship-driven, highly organized property management professional who can work in a fast-paced, multi-property environment. The position must be based in New York and follows a flexible work model, with remote work and optional office use. Local travel to properties and client meetings is required, as are evening board meetings as needed. The stated salary range is $75,000–$95,000 per year.
Requirements
- 1–3+ years of experience in property management, specifically HOA, condo, or co-op management.
- Experience managing multiple properties or a portfolio.
- Strong knowledge of building operations, maintenance, and community governance.
- Excellent communication, organization, and stakeholder management skills.
- Ability to work independently and prioritize across multiple deadlines.
- Proficiency with property management software and Microsoft Office.
Nice To Haves
- CMCA, AMS, or similar certification.
- Experience with budgeting, reserves, and capital projects.
Responsibilities
- Serve as the primary point of contact for Boards of Directors and residents.
- Lead and facilitate board meetings, annual meetings, and special meetings.
- Prepare and distribute agendas, board packages, minutes, and management reports.
- Advise boards on operations, governance, policies, and best practices.
- Develop and manage annual budgets, reserve plans, and forecasts.
- Review monthly financial statements, monitor expenses, and track delinquencies.
- Support special assessments, capital planning, and financing initiatives.
- Ensure accurate financial reporting and timely vendor payments.
- Oversee day-to-day operations across multiple communities.
- Manage vendor relationships and service contracts, including landscaping, maintenance, and security.
- Solicit bids, evaluate proposals, and recommend vendors.
- Coordinate capital improvement projects, inspections, and preventative maintenance.
- Ensure compliance with HOA and condo governing documents, New York regulations, and insurance requirements.
- Manage violations, enforcement processes, and documentation.
- Maintain organized records of contracts, policies, and legal correspondence.
- Respond to resident inquiries professionally and promptly.
- Create and distribute community communications, notices, and updates.
- Build strong relationships and foster positive community engagement.
Benefits
- Medical insurance; employee contribution required.
- Dental insurance; employee contribution required.
- Vision insurance; employee contribution required.
- IRA with company match after employment in two consecutive calendar years.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
