Portfolio Operations Manager

Vantora•Los Angeles, CA

132d

About The Position

Vantora is hiring a Portfolio Operations Manager to create leverage across its portfolio companies through practical AI adoption, stronger portfolio governance, and deeper connections to the venture ecosystem. This cross-functional platform role works directly with portfolio company CEOs, Vantora leadership, and the broader VC and operator community. The role helps portfolio companies identify and adopt high-impact AI tools and workflows, builds systems that improve portfolio visibility and governance, and develops external relationships that bring capital, advisors, customers, and strategic support to portfolio companies. The successful candidate is AI-native, operationally strong, and externally credible, able to build practical AI workflows, support CEOs, synthesize company health, represent Vantora, and turn relationships into tangible portfolio value.

Requirements

4–5+ years of experience in venture platform, startup operations, AI operations, BizOps, product operations, consulting, venture capital, or an early-stage company-building role.
AI-native and hands-on, with experience building practical AI-enabled tools, workflows, automations, or internal systems.
Comfort working with LLMs, AI productivity tools, automation platforms, no-code/low-code systems, data tools, and APIs.
Analytical ability to understand company performance, operating metrics, burn, runway, pipeline, growth levers, and portfolio health.
Ability to build trust with VCs, founders, operators, advisors, and strategic partners.
Comfort representing Vantora and its portfolio companies in investor, startup, and industry settings.
Operational ability to diagnose what is slowing a company down and help build systems, workflows, or relationship paths to address it.
Strong written communication skills, including synthesizing messy inputs into clear updates, board materials, leadership summaries, and decision memos.
Comfort moving between hands-on AI work, CEO support, portfolio reporting, governance, relationship-building, and events.
Interest in enterprise software, industrial markets, transportation, logistics, aviation, manufacturing, energy, and other complex B2B verticals.
High tolerance for ambiguity and enthusiasm for building a playbook rather than inheriting one.

Responsibilities

Work with portfolio company CEOs to identify where AI can drive growth, improve execution, or create operating leverage.
Build practical AI-enabled tools, workflows, automations, prompts, agents, and playbooks that can be used across portfolio companies.
Help portfolio companies embed AI into go-to-market, sales enablement, customer research, marketing, recruiting, finance, product research, and internal operations.
Evaluate AI tools and platforms, determine their usefulness, and support adoption where there is a clear business case.
Create reusable templates and workflows so learnings from one portfolio company can benefit the broader Vantora ecosystem.
Track AI tool adoption and effectiveness, refine successful approaches, and discontinue ineffective ones.
Partner with portfolio CEOs to understand company priorities, operating constraints, growth opportunities, and areas where platform support can help.
Help CEOs pressure-test AI use cases, operating cadence, reporting needs, go-to-market execution, hiring priorities, and company-level risks.
Support practical execution as needed, including research, synthesis, tooling, process design, investor preparation, and customer or advisor mapping.
Translate company needs into clear recommendations, action plans, workflows, introductions, or escalation points.
Provide hands-on platform support that helps CEOs move faster without unnecessary process.
Build and maintain systems to monitor portfolio company health across financial, commercial, product, talent, and operational metrics.
Track indicators such as burn, runway, revenue, pipeline, customer traction, product milestones, hiring, and operating cadence.
Create dashboards, reporting cadences, and operating reviews that give Vantora leadership visibility into company progress, risks, and support needs.
Identify risks early and route appropriate support before issues become urgent.
Prepare and improve materials for Vantora leadership, portfolio company boards, corporate partners, and other key stakeholders.
Build templates and best practices for board reporting, company updates, milestone tracking, operating reviews, and escalation of key issues.
Standardize governance practices across the portfolio without creating administrative drag.
Build and maintain VC community relationships that support portfolio companies with capital access, market insight, customer introductions, and strategic advice.
Develop a network of operators, advisors, strategic partners, and domain experts who can help portfolio companies grow.
Represent Vantora and its portfolio companies in relevant investor, startup, and industry settings.
Attend select VC, startup, and industry events on behalf of Vantora and its portfolio.
Partner with marketing and internal teams on targeted events, dinners, and gatherings connecting portfolio CEOs with relevant investors, customers, advisors, and operators.
Turn external relationships into tangible portfolio value, including investor conversations, customer introductions, advisor relationships, strategic partnerships, and market feedback.