Associate, Portfolio Management Operations
About The Position
Partners Capital is seeking a Portfolio Management Operations Associate for a new function within Investment Research Operations called IBOR (Investment Book of Record) Management. The team provides operational support for portfolio management activities across internally managed investment vehicles and supports implementation of a new portfolio management platform. The role helps ensure portfolio management teams have an accurate, timely view of their investment programs and that information used for investment decisions is maintained accurately in firm systems. Working closely with Investment Research, Data Analytics & Performance, and Pooled Vehicle teams, the Associate will establish and maintain procedures for cash management, trade communications, reconciliations, and other activities supporting Pooled Vehicle products. The position works alongside the investment team to maintain the integrity of investment balances, coordinate operational functions, optimize processes and systems, and minimize operational risk. It also offers exposure to the investment process and opportunities to contribute to cross-functional projects and broader firm development. The role requires a broad understanding of asset management and trading and valuation requirements for commingled vehicles, private equity investments, evergreen funds, equities, futures, FX and derivatives, as well as corporate actions and investment portfolio accounting. The position is divided between Portfolio Management Support (80%) and Strategic Projects (20%). Responsibilities and priorities may change with business needs, and overtime may be required.
Requirements
- At least 2 years of experience in investment operations and an understanding of trading and reconciliation functions.
- Undergraduate degree with a strong track record of academic achievement.
- Demonstrated interest in investments and commitment to continued learning.
- Strong quantitative skills and attention to detail.
- High proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
- Intellectually curious, self-starting, and energized by contributing to the success of the business.
- Experience and interest in leveraging AI tools to drive efficient solutions.
Nice To Haves
- Technical skills such as Python, PowerBI, SQL, and Excel macros.
- Progress toward a CFA or CIPM.
Responsibilities
- Maintain the Investment Book of Record (IBOR) for vehicles, emphasizing data accuracy and timeliness and using current technology and tools.
- Collect and quality-check investment data for assigned products, capture it within established deadlines, and perform daily cash reconciliations.
- Reconcile IBOR to administrators and work with internal operations teams and third-party providers to resolve discrepancies.
- Calculate and propose trades for share-class hedging monthly and on an ad hoc basis.
- Help calculate proposed month-end trades based on projected cash flows for each vehicle.
- Represent the investment team in cross-functional work to implement vehicle-structure changes and new share-class or product launches.
- Review fund terms in offering memorandums and alert investment teams to subscription, redemption, and notice deadlines to support timely decisions and prevent trade issues.
- Produce weekly and monthly performance estimates for each vehicle using updated manager estimates.
- Liaise with Fund Services and client teams to ensure client cash flows for managed vehicles meet notification and funding requirements, and manage exceptions.
- Deliver an operational model supporting go-live of a new portfolio and order management software platform, working with IBOR Management leadership and the vendor.
- Define and test development requirements for the firm’s portfolio management system and work with the team leader and external vendors to refine and approve delivery.
- Develop expertise in processes and recommend efficiency improvements.
- Use visualization tools and available data sources to develop solutions for custom and ad hoc portfolio-management analysis requests.
- Ensure trading counterparties and service providers meet requirements and comply with SLAs, and assist with evaluating alternatives.
- Maintain current documentation for portfolio management processes, prepare enhancement proposals, and champion changes through approval processes.
- Contribute to other projects as needed.
- Work overtime as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
