Associate, Portfolio Management Operations

Partner's Capital•Boston, MA

15h

About The Position

Partners Capital is seeking a Portfolio Management Operations Associate for a new functional team within Investment Research Operations called IBOR (Investment Book of Record) Management. The team provides operational support for portfolio management activities across internally managed investment vehicles and supports implementation of a new portfolio management platform. The role helps ensure portfolio management teams have an accurate view of their investment programs and that information used in investment decisions is current, accurate, and maintained in firm systems. Working closely with Investment Research, Data Analytics & Performance, and Pooled Vehicle teams, the Associate will establish and maintain procedures for cash management, trade communications, reconciliations, and other activities supporting Pooled Vehicle products. The role offers the opportunity to help build an efficient operational function and gain a broad understanding of the investment process and its connections to the wider business. The Associate will contribute to cross-functional projects and initiatives and support investment decision-making while helping minimize operational risk. The role requires a broad understanding of the asset management industry and familiarity with trading and valuation requirements for commingled vehicles, private equity investments, evergreen funds, equities, futures, foreign exchange, derivatives, corporate actions, and investment portfolio accounting principles. The position may require overtime as needed. Responsibilities may change based on business needs.

Requirements

At least 2 years of experience in investment operations and an understanding of trading and reconciliation functions.
Undergraduate degree with a strong record of academic achievement.
Demonstrated interest in investments and commitment to continued learning.
Strong quantitative skills and attention to detail.
High proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
Intellectually curious, self-starting approach and motivation to contribute to the success of the business.
Ability to work on a small team in a fast-paced, entrepreneurial environment.
Broad understanding of the asset management industry and a firm grasp of trading and valuation requirements for investment vehicles and instruments, corporate actions, and portfolio accounting principles.

Nice To Haves

Experience and interest in leveraging AI tools to develop efficient solutions.
Technical skills such as Python, Power BI, SQL, and Excel macros.
Progress toward a CFA or CIPM.

Responsibilities

Maintain the Investment Book of Record (IBOR) for vehicles, ensuring data accuracy and timeliness using current technology and tools.
Collect and quality-check investment data for assigned products, capturing it within established deadlines, including completing daily cash reconciliations.
Reconcile IBOR records to administrators and work with internal operations teams and third-party providers to resolve discrepancies.
Calculate and propose monthly and ad hoc trades to support share-class hedging.
Assist with calculating proposed month-end trades based on projected cash flows for each vehicle.
Represent the investment team in cross-functional work to implement vehicle structure changes and new share-class or product launches.
Review offering memorandums to understand fund terms and flag subscription, redemption, and notice deadlines to investment teams to support timely decisions and prevent trade issues.
Produce weekly and monthly performance estimates for each vehicle using updated manager estimates.
Liaise with Fund Services and client teams to ensure client cash flows for managed vehicles meet notification and funding requirements, and manage exceptions.
Deliver an operational model supporting go-live of a new portfolio and order management software platform, working with IBOR Management leadership and the vendor.
Define and test development requirements in the firm's portfolio management system, collaborating with the team leader and external vendors to refine and approve delivery.
Develop expertise in processes and recommend efficiency improvements.
Use visualization tools and available data sources to develop solutions for custom and ad hoc portfolio-management analysis requests.
Ensure trading counterparties and service providers meet requirements and comply with service-level agreements; assist in evaluating alternatives as needed.
Maintain current documentation of portfolio management processes, prepare enhancement proposals, and champion changes through approval processes.
Contribute to other projects and broader firm initiatives as needed.