Policy Operations Specialist

US Tech Solutions • San Francisco, CA

14h

About The Position

This role will report to our Policy Strategy & Operations Lead, who oversees the team’s budget, OKRs, internal processes, executive presentations, demos/visits program (showcasing our technology to government stakeholders), and some state policy affairs. The Policy Operations Specialist will execute the budget plan from start to finish, review team briefing documents, and provide administrative support to the team. This includes managing contracts and Purchase Orders, processing payments, tracking budget spend, developing templates, coordinating action items, and assisting with presentations, expense reports, travel, and event logistics.

Requirements

• BA/BS degree
• 3-4 years of experience managing logistics, government affairs, and/or public policy operations
• Strong organizational skills
• Excellent written communication
• Careful attention to detail—especially with numbers
• Ability to work independently in a fast-paced environment
• Ability to make judgment with great political sensitivities and deftness

Nice To Haves

• Database management experience
• Solution-oriented approach to problems
• Excellent personal, analytical, and communications skills
• Familiarity and interest in public policy and government affairs

Responsibilities

• Execute our budget plan from start to finish - e.g., ask for supplier invoices, process contracts and Purchase Orders internally, fix payment issues with external suppliers, monthly check-ins with our leads, manage event/org sponsorships
• Review all team briefing docs used in external meetings to ensure consistent formatting, voice, and style
• Provide administrative support to the team—like expense reports and helping plan large cross functional or external meetings/events
• Manage our deals/contracts and Purchase Order process, including working with internal xfn teams on Policy team contracts, working with external suppliers on fixing payment process issues, and reminding team members to submit renewals.
• Manage our budget tracker, looping in team members to check that timelines are met, budget is being spent, and that we’re on track before the end of the year.
• Keep our trains running on time and manage elements of our team operations, including developing and maintaining templates for critical, frequently used documents for the policy team, and coordinating strategic action item updates and inputs.
• Provide Policy Team support in creating internal and external presentations.
• Perform some administrative work, including submitting expense reports for various team members, managing travel for a few team members, and assisting with logistics for larger team meetings/events.
• Execute other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level