Police Validation Specialist

City of Atlanta•Atlanta, GA

3d•Onsite

About The Position

The GCIC Police Validation Specialist conducts required validations of records entered into the National Crime Information Center (NCIC), the Georgia Criminal Justice Information Center (GCIC), and Atlanta Police Department databases. The role supports compliance with FBI Criminal Justice Information Services (CJIS) Security Policy, NCIC operating procedures, and state GCIC requirements by verifying that agency records are accurate, complete, and valid. The position works under general supervision and follows standardized procedures and written instructions. The specialist reviews and validates records such as warrants, missing persons, stolen vehicles, and stolen guns; contacts originating officers and investigators to confirm continued validity; and makes record changes or corrections as needed. The position documents validation activities and corrective actions, meets mandated deadlines, and supports audits. Work is performed in an office-based environment, Monday through Friday, 8:00 a.m. to 4:00 p.m., for 40 hours per week, with frequent computer use and potentially extended periods reviewing electronic and paper records.

Requirements

High school diploma or GED.
At least 2 years of experience in law enforcement records, criminal justice information systems, dispatch, warrants, or a related field.
Knowledge of GCIC/NCIC and CJIS policies, procedures, and validation requirements.
Experience conducting GCIC/NCIC validations.
Familiarity with Omnixx or similar GCIC software.
Strong attention to detail and accuracy.
Ability to analyze information, identify discrepancies, and take corrective action.
Ability to maintain confidentiality and appropriately handle sensitive information.
Strong communication, analytical, and decision-making skills.
Ability to prioritize multiple tasks and meet deadlines.
Ability to work independently and as part of a team.
Commitment to data integrity and compliance.
Must successfully pass a criminal background investigation.
Must obtain GCIC and NCIC certifications within 90 days of employment and maintain all required certifications.

Nice To Haves

NCIC/GCIC certification.
Experience conducting GCIC/NCIC validations.
Familiarity with Omnixx or similar GCIC software.

Responsibilities

Execute monthly validations of GCIC records in accordance with FBI CJIS and GCIC guidelines.
Review, verify, and validate warrants, missing persons, stolen vehicles, stolen guns, and other GCIC/NCIC entries for accuracy.
Contact originating officers and investigators to confirm that records remain valid.
Review reports, records, and supporting documentation for accuracy and completeness.
Use Axon to facilitate validation documentation and support operational accountability.
Revise, update, clear, cancel, or expunge records as indicated by validation findings.
Validate records through the secure Georgia CJIS validation portal GTA (Georgia Technology Authority).
Identify and correct discrepancies, errors, or missing information.
Document validation activities and corrective actions in detail for policy-required audits.
Complete validation activities within mandated timeframes.
Support internal and external audits as needed.
Follow up to ensure plans addressing compliance issues and problems have been implemented.
Perform other duties as assigned.