Police Records Specialist

City of Evans•Evans, CO

77d•$24 - $29

About The Position

The Police Records Specialist works under general supervision and performs routine and complex administrative duties supporting police records and administrative functions for the effective operation of the Police Department. The role handles confidential police reports, law enforcement records, court requirements, case files, and related records management, ensuring compliance with applicable state and federal requirements. It also provides administrative support to department personnel and Command Staff, processes information and requests, maintains data and systems, and supports a variety of police administration programs. The position is full-time regular and is based generally in an office setting. The City conducts pre-employment physical exams, drug testing, and background investigations. A positive marijuana drug screen disqualifies a candidate from consideration, whether use is recreational or medical.

Requirements

High school diploma or equivalent; equivalent combinations of education and experience may be considered.
Four years of customer service or administrative support experience.
Valid Colorado Driver’s License or ability to obtain one within six months of hire.
Ability to listen to, read, understand, and communicate in English orally and in writing, including correspondence, reports, and emails.
Ability to perform the essential duties safely and satisfactorily, including teamwork, problem-solving, relationship-building, customer service, attention to detail, technology and equipment proficiency, policy adherence, time management, research and data analysis, decision-making, self-motivation, stewardship, and integrity.
Punctuality, good attendance, and effective communication regarding scheduling conflicts or leave in accordance with City policy.
Ability to sit for prolonged periods and regularly use visual concentration, listening, speaking, standing, reaching, twisting, and manual dexterity.
Ability to focus on tasks despite surrounding activities and interruptions.
Ability to kneel, squat, stoop, push, pull, and occasionally lift up to 25 pounds.
Ability to perform essential job functions with or without reasonable accommodation.

Nice To Haves

Bilingual in English and Spanish.
Experience in the public or municipal sector.
Colorado Crime Information Center (CCIC) Certification.
College education with special emphasis in police administration or related fields.

Responsibilities

Manage confidential police reports, law enforcement records, court requirements, police records, and case files, ensuring compliance with state and federal rules and reporting requirements.
Provide administrative support, including preparing confidential correspondence, processing incoming and outgoing mail, and maintaining e-subpoenas.
Support Command Staff through calendar management, meeting notes, memos, phone messages, and other assigned duties.
Enter and process summons, traffic accidents, pawn tickets, and information related to CCIC/NCIC and NIBRS.
Work with departmental budget, payroll, and scheduling software and processes.
Use radio, computer, and other appropriate equipment to communicate information to officers in the field.
Manage the in-house records management system (RMS) and perform records-management duties.
Process Body Worn Camera footage requests, including necessary redactions; create, update, scan, and approve case reports and files.
Perform police administration tasks, including fingerprinting and maintaining statistical data related to criminal, traffic, and officer activities, as well as sex offender database, website, calendar, and online map information.
Create computer forms and documents and testify in court as required.
Write reports for lost and found property and other cold reports as assigned or needed.
Complete background checks for local, state, and national administrative and investigative personnel.
Schedule departmental staff training and arrange payment.
Maintain and purchase supplies, develop purchase orders, and potentially assist with the quartermaster program.
Coordinate and oversee the volunteer program, schedule and assign work, and potentially train volunteers and monitor productivity.
Process digital file requests and extract requested data from RMS and Computer Aided Dispatch files.
Create correspondence related to Liquor License Renewals.
Provide vehicle status information for Bills of Sale for the towing company.
Perform additional duties as assigned.