Police Records Specialist

Metropolitan Council•Minneapolis, MN

1d•Hybrid

About The Position

The Police Records Specialist applies specialized skills in the case management of all physical and electronic Metro Transit Police Department (MTPD) documents. Thoroughly reviews, interprets, and approves all documents following guidelines set by city, state, and federal agencies to ensure that true and complete data is available for statistical analysis and dissemination. This posting will establish a six (6) month eligibility list for current and future positions.

Requirements

High school diploma/GED with five (5) years of experience working for a Law Enforcement Agency or similar field such as Corrections, Attorney’s Office, Dispatch, or Courts.
Associates degree with three (3) years of experience working for a Law Enforcement Agency or similar field such as Corrections, Attorney’s Office, Dispatch, or Courts.
Bachelor’s degree, or higher, with one (1) year of experience working for a Law Enforcement Agency or similar field such as Corrections, Attorney’s Office, Dispatch, or Courts.
Knowledge of elements of Crimes.
Knowledge of pertinent federal, state, and local laws; codes and regulations.
Knowledge of court procedures.
Knowledge of law enforcement records management programs and records retention.
Knowledge of principles and practices of the criminal justice system.
Skills in Central Square Suite.
Skills in Adobe Acrobat Pro.
Ability to prioritize workload and multitask.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to work independently with sensitive and confidential matters.
Ability to solve problems effectively.
Ability to perform under limited supervision.
Ability to interpret and explain MTPD policies and procedures.
Ability to use logic and reasoning to understand, analyze, and evaluate complex situations.

Nice To Haves

Bachelor's or Associates degree in Law Enforcement, Criminal Justice, Political Science, Police Dispatch, Records Management or a related field.
Experience using Microsoft Office Products (Word, Excel, Outlook, Teams).
Experience with Minnesota Data Practices Act.
Experience operating basic office equipment (computer, scanner, phone system, printer).
Experience maintaining confidential information.
Experience reviewing and interpreting official documents.
Experience working and communicating with diverse populations.
Strong attention to detail.

Responsibilities

Manage police records by creating, reviewing, approving, and coding through the utilization of the Field Based Reporting (FBR) database ensuring accurate and thorough data is collected for dissemination.
Disseminate MTPD documents as requested to internal and external entities: redact police reports following the statutes provided by the Minnesota Data Practices Act; respond to requests from City/County Courts, Law Enforcement Agencies, Metropolitan Council Departments, Insurance Agencies, Law Firms, and the General Public.
Validate both Advanced Public Safety (APS) and handwritten citations.
Manage the access of Metropolitan Council employees, vendors, and contractors to MTPD buildings and logical data according to Bureau of Criminal Apprehension (BCA) standards by processing background information and creating accounts in the Criminal Justice Information Systems (CJIS) and NexTest.
Maintain confidential information in multiple law enforcement programs that require advanced administrative skills to ensure accurate information is disseminated.
Report monthly data for statistical use and accurate crime reporting within BCA and Federal Bureau of Investigation (FBI).
Provide in-person/virtual training and help desk support for MTPD staff.
Perform administrative tasks to support the daily operations and data management for the Records Unit.