Police Records Clerk

City of Avondale•Avondale, AZ

1d•Onsite

About The Position

The City of Avondale is accepting applications for the position of Police Records Clerk assigned to the Avondale Police Department. We will accept the first 300 applications or applications up to the closing date, whichever comes first. Please note that applicants who are interested in this position must attach a typing certificate with a minimum of 35 WPM with their application. Researches and responds to requests for information from the public in accordance with Department and State guidelines. Performs general clerical duties relating to the processing and maintenance of police records.

Requirements

High School Diploma or GED equivalency is required.
One (1) year of cash/check handling experience, customer service experience, receptionist duties, data entry, or clerical experience.
Valid Arizona Driver's License at time of hire.
Must be able to successfully pass a comprehensive background investigation.

Nice To Haves

Typing certificate with a minimum of 35 WPM
ACJIS Network Terminal Operator Certification Level A must be obtained within six months of hire.

Responsibilities

Enters and processes a wide variety of police records, reports, and materials.
Copies, distributes, and disseminates police records to appropriate personnel or agencies as required or requested.
Enters, accesses, and updates data in automated local, state, and federal computer databases to maintain a high level of integrity within these systems.
Assists the general public, departmental personnel, and representatives from other agencies in obtaining police related information in accordance with established regulations and department policy.
Processes mail inquiries from the public and insurance companies requesting copies of police reports.
Completes background investigation requests.
Performs entries, queries, maintenance, and dissemination of information on computerized Criminal Justice Information Systems (ACJIS/NCIC); compares information and verifies the correctness of information.
Completes mandated state and federal monthly validation of all police department entries into state and federal databases.
Enters criminal and civil citations into records management system.
Reviews, accepts, and appropriately disseminates subpoenas on behalf of department personnel.
Accepts fees for police related documents.
Serves as custodian of petty cash monies within the context of lobby operation hours, ensuring the security of these monies.
Acts as the front desk lobby receptionist, answering telephones, transferring calls, assisting the citizens that come to the police department, and performing other duties as assigned.