Police Records Program Technician

City of Lynnwood•Lynnwood, WA

17h•Hybrid

About The Position

This position is responsible for the efficient and effective operation of the police department’s public disclosure program, reporting to ensure public transparency, organization of department digital media (to include all body cam and other audio/video files) and archiving of records. To fulfill the responsibilities of this position requires expert knowledge of RCW 42.50 and court rules for responding to subpoena duces tecum (SDT), Public Records Requests, as well as an ability to adapt to ever changing technologies utilized within the department.

Requirements

Expert knowledge of the Washington PRA and its application to records created by LPD.
In-depth knowledge of PRA and procedures related to confidential/evidentiary materials.
In-depth knowledge of audio/video recording, review and editing and software.
Ability to communicate effectively, courteously, and tactfully with the public.
Ability to read and analyze statutes and other written communications satisfactorily.
Ability to draft reports, citations, and simple memoranda.
Ability to proficiently operate a computer and related software and peripherals.
Ability to follow paperwork processes in a detailed manner.
Ability to work under time-pressure and ability to deal with potentially disturbing or graphic audio/visual content.
Ability to perform advanced level redaction and audio and video editing.
Ability to communicate in English and preferably a second language (commonly spoken languages in Lynnwood including Spanish, Korean, Vietnamese, Chinese, Russian, or Amharic).
Certified Public Records Officer (obtainable within one year of hire) or paralegal in public records field.
A valid Washington State Driver's License and a driving record acceptable to the City's insurance carrier.
Ability to pass a background investigation.

Nice To Haves

Expert knowledge of RCW 42.50 and court rules for responding to subpoena duces tecum (SDT), Public Records Requests.
Ability to adapt to ever changing technologies utilized within the department.

Responsibilities

Organize, process, review, redact and archive, body/dash cam audio and video recordings to comply with and respond to public records requests, discovery, litigation support, subpoenas, etc., in compliance with the Public PRA, other local and federal statutes, court rules, orders, and city-wide or departmental procedures.
Apply knowledge of PRA, Department operations and administration to analyze public records, respond to requests, retain, and destroy records.
Apply in-depth technical knowledge to develop search strategies for electronic searches in LPD systems and databases including New World, Digital Evidence Management System, email, Body-Worn Camera systems, personnel and training records, specialty unit records, and multiple legacy systems.
Understand and comply with Criminal Justice Information Services (CJIS) compliance standards for law enforcement records systems.
Review print records by reading and identifying exempt content.
Coordinate with LPD Media Unit and other City Departments on requests for newsworthy matters.
Work with IT Department for technology solutions for record management.
Provide testimony in legal proceedings as required.
Mentor clerks assisting with processing of PDRs.
Provide continuous monitoring and guidance to others assisting with public disclosure.
Compile and report on data, statistical information, and demographics to further departmental transparency and community relations.
Assist clerks in answering calls and front counter contacts during breaks when clerks are unavailable.
Execute special projects assigned from the Records Unit Manager to assist with departmental initiatives.