Police Grants Coordinator
About The Position
Works under the direction of the Police Grants Manager to coordinate and administer local, state, and federal grant programs supporting the Police Services Division. Ensures compliance with grant requirements by coordinating with program staff, finance personnel, external partners, and auditors. Manages post-award activities, including monitoring, data collection, reporting, and documentation to ensure adherence to timelines, performance measures, and regulatory standards. Reviews grant expenditures, supporting documentation, and programmatic data to ensure accuracy, allowability, and alignment with approved budgets. Serves as the primary operational point of contact for assigned grants, resolving routine compliance questions and escalating complex issues as needed. Prepares draft grant applications, progress reports, financial narratives, and supporting materials. Assists with pre-award research and identification of funding opportunities aligned with departmental priorities. Prepares and processes grant-funded procurement documentation including contracts, amendments, encumbrances, and payment requests in accordance with grant budgets, procurement standards, and City policies. Coordinates with vendors, subrecipients, and City departments to track deliverables and contract compliance. Supports internal and external monitoring and audit activities by organizing files, compiling documentation, responding to information requests, and assisting with follow-up actions. Participates in internal grant reviews and implements corrective measures as directed. Develops and assists in delivering training on grant compliance requirements, reporting standards, and internal procedures. Provides technical assistance to program staff to promote consistent and compliant grant implementation. Maintains grant tracking systems and databases, ensuring accurate entry of programmatic and financial data. Compiles performance data, including BCAT screenings and other required measures, for reporting to funding agencies. Collaborates with community partners and research entities to support grant-funded initiatives and ensure alignment with approved project plans.
Requirements
- Coordination and administration of grant programs.
- Ensuring compliance with grant requirements.
- Post-award grant management (monitoring, data collection, reporting, documentation).
- Reviewing grant expenditures and supporting documentation.
- Serving as a point of contact for grants.
- Preparing grant applications, reports, and financial narratives.
- Pre-award research and identification of funding opportunities.
- Processing grant-funded procurement documentation (contracts, amendments, encumbrances, payment requests).
- Tracking deliverables and contract compliance.
- Supporting monitoring and audit activities.
- Participating in grant reviews and implementing corrective measures.
- Developing and delivering training on grant compliance.
- Providing technical assistance to program staff.
- Maintaining grant tracking systems and databases.
- Compiling performance data for reporting.
- Collaborating with community partners and research entities.
Responsibilities
- Coordinate and administer local, state, and federal grant programs supporting the Police Services Division.
- Ensure compliance with grant requirements by coordinating with program staff, finance personnel, external partners, and auditors.
- Manage post-award activities, including monitoring, data collection, reporting, and documentation.
- Review grant expenditures, supporting documentation, and programmatic data for accuracy, allowability, and alignment with approved budgets.
- Serve as the primary operational point of contact for assigned grants, resolving compliance questions.
- Prepare draft grant applications, progress reports, financial narratives, and supporting materials.
- Assist with pre-award research and identification of funding opportunities.
- Prepare and process grant-funded procurement documentation.
- Coordinate with vendors, subrecipients, and City departments to track deliverables and contract compliance.
- Support internal and external monitoring and audit activities.
- Participate in internal grant reviews and implement corrective measures.
- Develop and assist in delivering training on grant compliance requirements, reporting standards, and internal procedures.
- Provide technical assistance to program staff.
- Maintain grant tracking systems and databases.
- Compile performance data for reporting to funding agencies.
- Collaborate with community partners and research entities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
