Police Department Administrative Assistant

City of Davenport • Davenport, IA

3d • Onsite

About The Position

Under direction, performs a variety of moderately to highly complex clerical and administrative duties supporting all areas of the Davenport Police Department. Responsibilities include maintaining accurate records, entering and managing data, and performing a range of office support functions. The salary range for this position is $25.11 per hour to $32.95 per hour; however, starting salary will not exceed $27.72 per hour and will be determined based on experience and qualifications.

Requirements

• Bachelor's degree in a related field and two (2) years of relevant experience or associate’s degree from a two-year college or technical school plus four (4) years of relevant experience; or an equivalent combination of training and experience which provides the knowledge, skills and abilities necessary to perform the required work in this position.
• Must possess a valid driver’s license and maintain throughout duration of employment.
• Must pass a background check as prescribed by the City of Davenport.
• Considerable Knowledge of: Methods and standards for organizing and maintaining a complex system of administrative records using technology.
• Considerable Knowledge of: Business letter writing and forms.
• Considerable Knowledge of: Office practices and procedures.
• Considerable Skill in: Typing correspondence, reports and forms quickly and accurately.
• Considerable Skill in: Keeping accurate and thorough records.
• Considerable Skill in: Performing clerical duties without immediate supervision.
• Considerable Skill in: Verbal communication to maintain good customer service and convey information factually and courteously.
• Considerable Skill in: Maintaining confidentiality of the work and situations encountered.
• Considerable Skill in: Developing and maintaining strong working relationships.
• Considerable Skill in: Using Microsoft Office products, including, but not limited to Word, Excel and PowerPoint, and other computer applications related to payroll and recordkeeping.

Responsibilities

• Handles highly confidential and sensitive information, including but not limited to, information related to personnel matters, collective bargaining, ongoing and active police investigations and other information handled by Police Administration.
• Provides executive level administrative support for the Police Chief and Assistant Police Chief, including preparation of correspondence from notes or rough drafts; drafting, proofreading or editing correspondence; arranging and scheduling meetings; taking notes and preparing meeting minutes; scheduling appointments; preparing and maintaining recommendations, reports, studies and account; and coordinating special programs and events.
• Acts as subject matter expert for the department’s timekeeping/scheduling databases and trains employees on system upgrades and process changes.
• Reviews payroll reports and data; reviews employee documentation and timesheets; maintains payroll records in compliance with policy; and maintains records on probationary personnel to ensure appropriate pay increases are applied.
• Processes new employee data, maintains retirement eligibility lists, tracks and documents leave to include military, injury, FMLA and sickness.
• Assists with the budget process including calculating of revenues and expenses, summarizing data, and maintaining records.
• Acts as site administrator for the City’s travel system.
• Provides information to co-workers by explaining department and City policy and procedure; answers questions or directs to other sources of information when necessary.
• Receives and directs comments and complaints from the public relating to department operations and takes appropriate action to resolve or refer such communications to the appropriate department member.
• Acts as a transcriber for Internal Affairs Reports.
• Distributes incoming mail and prepares outgoing mail for the department.
• Performs other related duties as necessary.

Benefits

• Comprehensive benefit package
• Medical insurance
• Dental insurance
• Vision insurance
• Prescription coverage
• Iowa Public Employee’s Retirement Pension plan
• 457 Deferred Compensation – The City will contribute 5% of the employee’s income to his/her 457 account if the employee contributes at least 1% (applicable full time non-bargaining clerical employees)
• 13 paid holidays
• Life Insurance
• Long Term Disability Insurance
• Tuition Reimbursement
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level