Police Clerk I

City of La Verne•La Verne, CA

11d•Onsite

About The Position

The City of La Verne is seeking a dedicated and service-oriented professional to join our Police department as a Police Clerk. This position offers an exciting opportunity to support Police Department operations while providing exceptional service to the public and contributing to the safety and well-being of the La Verne community. The ideal candidate will demonstrate a strong commitment to public service, teamwork, professionalism, confidential and exceptional customer service. This individual will be dependable, detail-oriented, and able to thrive in a fast-paced environment while handling sensitive information with discretion.

Requirements

Demonstrate strong knowledge of Police Department operations and procedures.
Provide excellent customer service to the public and internal staff.
Be highly organized, dependable, and detail oriented.
Communicate effectively, both verbally and in writing.
Exercise sound judgement and maintain confidentiality.
Work independently while contributing positively to a team environment.
Adapt to changing priorities and manage multiple assignments effectively.
Demonstrate professionalism, integrity, and a commitment to the City of La Verne’s values.
English usage, spelling, grammar, and punctuation.
Office methods, procedures, and equipment.
Perform detailed records work accurately and efficiently.
Perform record searches quickly and accurately.
Operate standard office equipment and follow established procedures, rules, and policies.
Understand and carry out oral and written directions.
Type at a speed necessary for adequate job performance.
Establish and maintain effective working relationships with others.
Work various shifts as assigned.
Maintain confidentiality.
Graduation from high school or possession of an equivalent certificate.
Previous office or administrative experience involving a variety of clerical responsibilities is desirable.
Relevant clerical coursework or training is also desirable.

Nice To Haves

Have typing skills of 40 wpm at minimum.
A typing certificate from a test within the last twelve months must be submitted along with the completed application.
A self-administered typing test that is taken over the internet or any other self-administered test will not be accepted.
Failure to submit the typing certificate will result in a incomplete application and disqualification from the recruitment process.

Responsibilities

Receive, review, process, maintain, and distribute crime, arrest and traffic collision reports, citations, warrants, restraining orders, vehicle and property records, and other law enforcement documents in accordance with established requirements.
Process requests for records from the public, department personnel, courts, law enforcement agencies, and other authorized parties; determine appropriate dissemination and redact confidential or exempt information as required.
Process subpoenas, discovery requests, court filings, and other legal documents; research and compile records and prepare required documentation for courts, prosecutors, and other agencies.
Communicate and coordinate with department personnel, courts, prosecutors, law enforcement agencies, and other governmental agencies to verify information, and facilitate the processing and dissemination of records.
Operate computerized records management, computer-aided dispatch, document management, law enforcement telecommunications, and other specialized systems and office equipment.
Type and proofread a variety of documents, including reports, memos, forms, correspondence, and other materials from rough drafts, copies, or notes.
Perform a wide variety of routine clerical work including filing and checking and recording information on records.
Maintain a variety of statistical records; check and tabulate statistical data; prepare simple statistical reports.
Maintain and process a variety of forms to initiate changes in records.
Operate standard office equipment.
Act as receptionist; answer the telephone and assist the general public, giving information on department policies and procedures as required, and general City information.
Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
Receive, sort and distribute incoming and outgoing correspondence.
Issue, receive, type and process various applications, permits and other forms.
May assist in performing searches of arrested person.
General maintenance of office equipment.
Perform related duties as assigned.
Relieve Police Dispatcher for breaks and lunch and whenever required.
May assist in performing searches of arrested person(s).