Police Business Manager

City of Roanoke, Virginia•Roanoke, VA

7d•Onsite

About The Position

The City of Roanoke Police Department is seeking a Police Business Manager to coordinate and supervise administrative professional civilians working within the Department’s Business Bureau. The unit is comprised of Fleet, Property & Evidence, Records, Payroll and Building Maintenance Liaison. The successful candidate should have a working knowledge of Police Department policies and procedures, federal and state law enforcement policies and procedures and City ordinances; office management principles and practices; knowledge of and/or ability to comprehend complicated and detailed federal and state regulations and reporting requirements. Working knowledge of bookkeeping and financial record keeping principles and practices; budget procedures and systems as used by the City; purchasing systems to include Virginia State bid statute and City procurement procedure are also expected in this position. Position requires Bachelor’s degree; 3-5 years’ experience with leadership, preferably w/a local/state government; excellent written, verbal and human relations skills; ability to anticipate organizational needs. Reports to Deputy Chief of Police Administration. The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community. This is an exempt position.

Requirements

Bachelor’s degree from a four-year college or university.
Three to five years’ experience in public or business administration or a related field, or an equivalent combination of education and experience.
Working knowledge of Police Department policies and procedures, federal and state law enforcement policies and procedures, and City ordinances.
Working knowledge of office management principles and practices.
Knowledge of and/or ability to comprehend complicated and detailed federal and state regulations and reporting requirements.
Working knowledge of bookkeeping and financial record keeping principles and practices.
Working knowledge of budget procedures and systems as used by the City.
Working knowledge of purchasing systems, to include Virginia State bid statute and City procurement procedure.
Experience with leadership, preferably within local/state government.
Excellent written, verbal, and human relations skills.
Ability to anticipate organizational needs.
Ability to read, analyze, and interpret complex documents.
Ability to respond effectively to sensitive inquiries or complaints orally and in writing.
Ability to make effective and persuasive presentations on controversial or complex topics to City Council, management, public groups, and/or boards of directors.
Ability to negotiate and resolve conflicts.
Ability to organize, direct, and coordinate a complete range of administrative activities to obtain maximum efficiency.
Ability to analyze a variety of administrative, operational, fiscal, and social problems and make sound recommendations for solutions.
Ability to deal with problems in the difficult phase.
Ability to deal with a variety of abstract and concrete variables.
Ability to formulate a vision and develop practical courses of action to accomplish goals.
Ability to identify key stakeholders.
Ability to read, analyze, and interpret technical journals, financial reports, and legal documents.
Ability to respond effectively to inquiries or complaints orally and in writing.
Ability to make effective presentations on controversial or complex topics to Police Department Command Staff.
Ability to resolve conflicts.
Ability to plan, direct, train, and coordinate the activities of others to achieve timely results.
Must possess a valid appropriate driver's permit issued by the Commonwealth of Virginia.

Nice To Haves

Leadership experience with a local/state government.

Responsibilities

Coordinates and supervises the administrative professional civilian staff working in the Department’s Business Bureau, which includes Fleet, Property & Evidence, Records, Payroll and Building Maintenance Liaison.
Supervises subordinates engaged in the receipt, storage and safekeeping of found property, evidence and supplies, and the maintenance of manual and computer records documenting these activities.
Develops evidentiary tracking and record keeping procedures.
Determines the disposition of evidentiary and found property.
Assists in preparing budget estimates of supplies and equipment needed.
Prepares special and periodic reports.
Supervises adherence to safety rules and regulations.
Interprets laws and policies applicable to the storage, safekeeping and release of impounded property and evidence.
Testifies in court concerning chain of custody records.
Assists in selecting employees.
Trains and evaluates the work of subordinates.
Supervises and reviews the activities of subordinates engaged in the management and oversight of the Police vehicle fleet.
Supervises vehicle and equipment acquisition, maintenance and repair.
Ensures work quality and adherence to established policies and procedures.
Performs the more technical and complex tasks relative to managing the Police vehicle fleet.
Coordinates and oversees the maintenance of all Police facilities, including the proper operation of automated doors, elevators, plumbing, HVAC systems, electrical systems, and emergency generators.
Troubleshoots issues and schedules repairs.
Ensures contractors are maintaining equipment as contracted.
Provides oversight of the janitorial staff.
Supervises subordinates charged with efficient operations of the Records Unit, including in-person and telephone complaints, VCIN and Warrant entry, and FOIA requests.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws, including interviewing, hiring, training, planning, assigning, directing work, appraising performance, rewarding and disciplining employees, and addressing complaints and resolving problems.