Business Services Officer (Ventura Police Department)

City of Ventura•Ventura, CA

21h•$99,925 - $133,901•Onsite

About The Position

The City of Ventura is seeking an experienced public-sector professional to serve as the Business Services Officer for the Ventura Police Department. In this key position, you'll oversee the department's business operations, including budget administration, finance, payroll, purchasing, grants, fleet and facility coordination, while providing administrative support to department leadership and professional and administrative staff. This is an excellent opportunity for an analytical, solutions-oriented, finance-minded professional who enjoys managing complex projects, improving business processes, and supporting the critical operations of a public safety department.

Requirements

Experience in a public safety agency or public sector environment is required.
A combination of education, training and experience equivalent to a Bachelor's degree in business or public administration, or a closely related field, and three years of professional level management or administrative experience with a public agency, including at least one year of supervisory experience, are required.
Depending on assignment, possession of a valid California Class C driver's license may be required.

Nice To Haves

Strong knowledge of and demonstrated experience in budget administration, grant management, accounts payable, purchasing, payroll, and contract administration.
Experience supporting the annual budget process, preparing presentations and City Council reports, and providing administrative and analytical support to leadership.
Ability to analyze complex financial and payroll data, identify issues, and recommend practical, compliant solutions.
Excellent organizational and time management skills, with the ability to prioritize multiple assignments and meet deadlines.
Strong verbal and written communication skills, with the ability to present complex financial information in a clear and understandable manner.
Proven ability to work independently while building effective working relationships across departments and with external partners.
Advanced proficiency in Microsoft Excel, including the use of pivot tables and other data analysis tools, is highly desirable.
Experience with Workday Financials or a comparable enterprise resource planning (ERP) system is highly desirable.
A Master's degree is highly desirable.

Responsibilities

Coordinating and monitoring the Police Department's budget, fiscal control programs, and major budget expenditures.
Supporting budget development and administration, partnering with the Finance Department, and analyzing financial data to support sound fiscal decision-making.
Managing purchasing activities, expense reporting, budget transfers, and analyzing budget transactions and available funding.
Overseeing payroll administration and reporting for the Police Department while ensuring accurate and timely processing.
Coordinating fleet management, facility maintenance, and departmental communication systems, including cellular and telephone services for the Police Department.
Conducting administrative studies, research, and data analysis, including preparing reports, grant applications, and managing special projects.
Advising command staff on administrative, budgetary, and financial matters, while assisting with the implementation of processes and procedures.
Overseeing grant administration and ensuring fiscal compliance with grant requirements.
Supervising professional and administrative staff and fostering effective working relationships with City departments, vendors, and contractors.
Serving on departmental committees, leading special task forces, and performing other related duties as needed.