6312 - PO Requisition Processing and Contract Drafting Coordinator/ Project Coordinator

Verista•Novato, CA

19h•$65,000 - $104,439•Hybrid

About The Position

Verista’s 500 experts team up with the world’s most recognizable brands in the life science industry to solve their business needs. The nature of our business is to empower growth and innovation within the scientific community and to help researchers, organizations, and companies solve some of the world’s most pressing healthcare challenges. Verista provides innovative solutions and services that empower informed decision-making and are the result of our significant investment in our people and our capabilities. Our ability to grow is driven by world-class people who thrive in a team environment and share our mission to enable life sciences clients to improve lives. Our talented and dedicated professionals are committed to making an impact every day. Company Culture Guidelines & Values: We empower and support our colleagues We commit to client success at every turn We have the courage to do the right thing We encourage an inclusive environment where our colleagues feel respected, engaged, and challenged. We constantly acquire new skills and learn from our experiences to enhance our collective expertise Overview: We are seeking a highly organized and detail-oriented Project Coordinator to support capital expenditure (CapEx) projects within a facilities and engineering environment. This individual will play a critical role in project controls, financial coordination, and procurement activities, ensuring projects are executed efficiently, compliantly, and in alignment with organizational standards. The ideal candidate will bring strong experience in project coordination, financial tracking, and cross-functional collaboration, with the ability to manage multiple priorities in a fast-paced, regulated setting.

Requirements

Bachelor’s degree in Business, Engineering, Construction Management, or related field preferred
2–5+ years of experience in project coordination, project controls, or capital projects support
Experience with purchase requisitions, purchase orders, and financial tracking/reporting
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with ERP systems is a plus
Familiarity with regulated environments (pharmaceutical, biotech, or manufacturing) is preferred
Onsite job requirement in Novato, CA on a hybrid basis

Responsibilities

Support project controls processes, procedures, and systems for capital expenditure projects
Maintain and communicate Facilities Notices (will be trained, no prior experience is required)
Maintain and communicate Fire System Scheduler (will be trained, no prior experience is required)
Process purchase requisitions and change orders
Perform financial cross check on all requisitions for quality and CPC contracts processing standards
Perform self-authoring of contracts for all requisitions and change orders
Monitor purchase orders and identify potential issues and risks
Prepare and present requisition status reports to project stakeholders.
Identify opportunities to improve project controls processes and systems and make recommendations
Ensure compliance with relevant regulations and industry standards
Actively participate and support the contracts processing team
Collaborate daily with the Legal, Procurement, and offshore database teams
Comfortable in High Volume Job processing