PMO Innovation & Portfolio Specialist

Flora Food Group•Hackensack, NJ

18h•$0 - $125,000•Hybrid

About The Position

This role exists to support the build and day-to-day execution of a fit-for-purpose PMO capability for the North America (NA) business, enabling disciplined coordination and tracking of innovation and portfolio priorities. As Flora Food Group continues to scale consumer-led innovation, the NA business requires strong operational support to ensure projects are tracked, updated and progressed effectively across functions. The PMO Coordinator acts as a critical enabler of execution discipline, supporting the PMO Manager and cross-functional teams to ensure initiatives land on time, in full, and with clear visibility. This role is critical to improving execution consistency, reducing follow-up gaps, and enabling teams to focus on decision-making rather than administration. Operating at the intersection of coordination and execution, you will help support the delivery of the N. America PMO operating model, aligned to global P&P / PMO standards, ensure accurate and up-to-date tracking of innovation and portfolio initiatives, acting as a reliable source for status, actions and next steps, enable structured execution by maintaining project plans, tracking milestones and supporting governance cadence, and improve visibility, follow-through and coordination across the NA portfolio.

Requirements

5+ years experience in project coordination, PMO, or similar roles (FMCG / CPG or complex environments preferred).
Experience supporting project tracking, reporting and coordination across multiple stakeholders.
Strong proficiency in Excel / PowerPoint and project tracking tools.
Strong attention to detail and data accuracy.
Excellent organisational and time management skills.
Clear and confident communicator across functions.
Proactive and reliable, with strong follow-through.
Collaborative and solutions-oriented approach.
Structured, organised and detail-focused.
Proactive in tracking and follow-up.
Comfortable working across multiple priorities.
Focused on clarity, transparency and consistency.

Nice To Haves

Exposure to innovation, transformation or portfolio initiatives is a plus.
Familiarity with stage-gate processes or structured project delivery approaches is beneficial.

Responsibilities

Support implementation of the North America PMO framework, aligned to global standards.
Maintain project plans, timelines, milestone trackers and governance templates.
Support governance cadences (weekly updates, monthly reviews, escalation forums) by preparing inputs and ensuring follow-through.
Ensure high-quality data maintenance in portfolio & project management systems.
Support the planning and coordination of priority innovation and portfolio initiatives from early-stage through to post-launch.
Maintain integrated project timelines based on briefs, commercial trade windows and key milestones.
Track dependencies, actions and progress across functions and projects.
Proactively flag risks, delays and gaps to the PMO Manager and project teams.
Coordinate weekly project updates, ensuring clear actions, owners and status tracking.
Support coordination across Marketing, R&D, Supply Chain, Quality, Finance, Procurement and Operations.
Follow up on key inputs and deliverables (e.g. briefs, business cases, readiness milestones).
Support preparation of governance forums and leadership updates with clear, structured inputs.
Ensure transparency of status, risks and next steps across stakeholders.
Support development of the N.A. PMO capability, including templates, trackers, and playbooks.
Contribute to continuous improvement of execution practices, tools and ways of working.
Act as a role model for organisation, discipline and attention to detail.