PMO Governance & Project Coordinator

Ontic•Creedmoor, NC

7d•Onsite

About The Position

The PMO Governance & Project Coordinator supports Ontic’s Global Project Management Office by helping keep projects organized, reporting accurate, and key activities moving forward across the business. The role works closely with Project Managers, PMO leadership, and stakeholders to coordinate meetings, maintain project information, track milestones, and support governance and reporting activities. This position offers practical exposure to project lifecycles, planning, reporting, and delivery controls, with guidance from experienced project professionals and opportunities to take on greater responsibility as skills develop. Previous PMO experience is not required. The role is based at Ontic’s Creedmoor, North Carolina facility, a 100,000-square-foot site supporting aerospace products and capabilities across electronic, avionic, and electro-mechanical disciplines.

Requirements

Strong background in administration, coordination, or business support, with the ability to manage multiple priorities, organize information, and meet deadlines.
Excellent organizational skills, attention to detail, and follow-through, including the ability to track actions, identify outstanding items, and keep stakeholders informed.
Strong communication and interpersonal skills, with confidence working collaboratively with colleagues and stakeholders at different levels of the organization.
Good working knowledge of Microsoft Excel, PowerPoint, Outlook, and Teams, and the ability and willingness to learn new systems and tools.
Experience preparing reports, maintaining trackers, coordinating meetings, and following up on actions through completion.
Must meet export control compliance requirements as a U.S. Person, as defined by 22 C.F.R. §120.15; this includes a U.S. citizen, lawful permanent resident, asylee, or refugee.

Nice To Haves

Experience in project coordination, PMO administration, executive assistance, operations, or another cross-functional business support role.
Familiarity with project plans, risk and issue tracking, governance processes, or tools such as Power BI, Microsoft Planner, SharePoint, or Dynamics 365.
Project management training or qualifications such as PRINCE2 or APM.

Responsibilities

Coordinate project meetings, governance reviews, and reporting schedules; prepare agendas, meeting minutes, action logs, and decision records; and follow up on outstanding actions and deadlines.
Support Project Managers throughout the project lifecycle by maintaining project plans, milestones, risks, issues, dependencies, and required documentation.
Assist with project governance activities, including project initiation, review preparation, approvals, compliance checks, and project closure.
Coordinate monthly project scorecards, portfolio reporting, Power BI dashboards, and management reporting, ensuring information is accurate, complete, and submitted on time.
Maintain project trackers, presentation materials, reporting dashboards, and controlled documentation using tools such as Microsoft Excel, Power BI, SharePoint, and project management systems.
Support PMO systems, processes, and onboarding activities; maintain templates and organized information; and identify opportunities to improve workflows, reporting accuracy, and administrative efficiency.
Take ownership of assigned actions, smaller project activities, and improvement initiatives while developing project coordination and delivery skills alongside experienced Project Managers.

Benefits

Goal Share bonus program; everyone at Ontic is automatically enrolled and has the opportunity to share in the company’s success.
Paid volunteering time.
24/7 confidential wellbeing support through the Employee Assistance Program (EAP).
Employee discounts across a range of retailers and services.
Learning and development opportunities.
Employee referral program.
Comprehensive medical insurance.
Competitive PTO, holiday pay, and sick leave.
401(k) plan with up to 4% company match.
9/80 work schedule, where applicable.