Plant Administrator

The Hershey Company•Plymouth, IN

2d•Onsite

About The Position

Responsible for performing a wide range of administrative and office support activities for the office to facilitate the efficient operation of the office.

Requirements

High school diploma or equivalent required; associate degree or technical certification preferred.
Minimum of 2 years of experience supporting a plant team or in an administrative/HR support role.
Strong computer proficiency, including Microsoft Office 365 and other relevant systems.
Bilingual skills preferred.
Working knowledge of standard office administrative practices and procedures.
Basic understanding of office management principles and HR policies and practices.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
Proven ability to assess situations, anticipate challenges, and implement practical solutions.
Skilled in gathering, tracking, and monitoring information accurately.
High attention to detail with a strong focus on accuracy.
Flexible and adaptable with the ability to multitask in a fast-paced environment.
Strong customer service orientation with a professional and approachable demeanor.
Collaborative team player with the ability to support multiple departments and stakeholders.
Ability to handle sensitive information with a high level of confidentiality.
Professional presence and ability to represent the organization effectively.

Nice To Haves

associate degree or technical certification
Bilingual skills

Responsibilities

Coordinate office visitors and respond to general HR inquiries.
Answer, screen, and route incoming phone calls.
Perform general administrative duties including copying, scanning, filing, faxing, mailing, and maintaining daily call logs.
Manage office operations such as ordering supplies, handling incoming/outgoing mail, and shipping.
Administer HR systems and processes including Aurora, badges, keycards, Trumpia, and employee apparel distribution.
Track temporary employee attendance and communicate updates with staffing agencies.
Maintain and audit lockers, bulletin boards, HR mailbox, training logs, and disciplinary records.
Process vendor reimbursements and refunds.
Support office and company events, including coordinating logistics and running errands as needed.
Arrange meals for meetings, orientations, and visitors.
Manage onboarding and offboarding processes, including new hire folders, orientations, and termination documentation.
Assist with employee engagement initiatives such as town halls, recognition programs (e.g., Maker of the Month), and company events.
Translate documents and communications as needed.
Scan and distribute terminated employee files to HR leadership.
Perform additional duties as assigned by the Plant Manager.