Plant Administrator

Brainerd Chemical Midwest LLC•Danville, IL

15h•Onsite

About The Position

Manages the day to day administrative and support functions throughout the branch, including but not limited to operations support, office management, greeting visitors, manage petty cash, and provide general support to branch and warehouse management staff.

Requirements

High school diploma required; Some college coursework preferred.
Minimum 5 years of administrative support experience required; Manufacturing plant environment experience highly preferred.
Excellent written communication skills, including the ability to write business correspondence.
Proficient knowledge of MS Office products and Adobe.
Excellent verbal communication skills, with an emphasis on the ability to speak to internal and external customers effectively over the phone.
Engage effectively with management, operations team, and key functional teams outside of the plant.

Nice To Haves

Chemical industry experience preferred.

Responsibilities

Acts as liaison between the branch and Customer Care department.
Processes daily paperwork and submits to the accounting group via electronic means.
File daily original Bills of Ladings (BoL) as necessary
Process BoL pink copies and enter data required into the Chempax system
CoA/CoC creation/modification and loading of the documents into Chempax
Creating and disseminating Open Order reports to section chiefs or as required by branch management.
Process Nitric 99 drum inspection documents and file as required
Responsible for ordering and maintaining inventory of office/warehouse supplies
General administrative support for the Branch Manager and other managers as required
Active member of the branch EOS team.
Create and maintain multiple tracking spreadsheets to be used for specific customers (Holly and Reagent). Provide information to Accounting in support of billing and invoicing.
Maximizes office productivity through proficient use of appropriate software applications.
Monitors and follows procedures for systematic retention, protection, retrieval, transfer, and disposal of records in accordance with all governmental requirements.
Reviews clerical records to ensure completeness, accuracy, and timeliness of processing.
Prepares daily activity reports for multiple section chiefs or as guidance from management.
Provide proof of delivery and support documents to customers as requested/required.
Maintains control of all petty cash functions.