Plant Administrative Assistant

Specialty Granules•Annapolis, MO

13d•Onsite

About The Position

This role is responsible for coordinating overtime shifts for union jobs within plant operations, ensuring compliance with the Collective Bargaining Agreement (CBA) with USW Local 7033. The position involves processing and maintaining accurate records of employee overtime hours for payroll and tracking, and assisting in tracking man-hours for the Annapolis plant. Additionally, the role serves as a backup for the Plant Accountant/primary payroll function, including data entry and verification of payroll information, and processing weekly and semi-monthly employee hour reports. General administrative support to the Plant Management team includes preparing correspondence, reports, and presentations, managing office supplies, organizing filing systems, and coordinating meetings.

Requirements

High School Diploma or equivalent.
Proven experience in an administrative or office support role, preferably in a manufacturing or plant environment.
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
Strong verbal and written communication skills.
Ability to handle confidential information with discretion.

Nice To Haves

Experience working with or knowledge of union contracts (CBA) and shift scheduling in a continuous operations environment.
Previous exposure to payroll systems or timekeeping software.

Responsibilities

Coordinate the process for filling overtime shifts for union jobs within the plant operations.
Ensure all overtime assignments and procedures comply with the terms and conditions of the Collective Bargaining Agreement (CBA) with USW Local 7033.
Process, record, and maintain accurate records of all employee overtime hours for payroll and tracking purposes.
Assist in tracking and reporting of man-hours for the Annapolis plant.
Serve as a reliable backup for the Plant Accountant/primary payroll function, including data entry and preliminary verification of payroll information.
Assist with the processing of weekly and semi-monthly employee hour reports, ensuring data integrity for final submission.
Maintain confidential employee records related to hours worked, paid time off, and payroll deductions.
Provide general clerical and administrative support to the Plant Management team, including preparing correspondence, reports, and presentations.
Organize and maintain filing systems (both physical and electronic).
Manage office supplies inventory and place orders as needed.
Coordinate and schedule meetings for plant staff, including setting up conference calls and maintaining team calendars.