Planning and Administration Coordinator

Ameriprise • Charlotte, NC

5d • Hybrid

About The Position

The Planning and Administration Coordinator plays a critical role in helping leaders and teams operate efficiently. The role coordinates priorities, communications, events, and project activities while partnering across the organization. It offers broad exposure, opportunities to influence outcomes, and the ability to improve processes that enhance organizational effectiveness. Employees work in the office at least four days per week, with flexibility to work from home one day per week.

Requirements

• 3–5 years of administrative, coordination, project management, or related experience, with demonstrated ability to manage multiple priorities.
• Associate degree or equivalent combination of education and relevant experience.
• Ability to build collaborative relationships and work effectively across teams and stakeholder groups.
• Strong proficiency with Microsoft Office and standard business technology tools.
• Excellent communication, organization, problem-solving, and critical-thinking skills.
• Ability to manage confidential information with discretion and sound judgment.
• Self-motivated, with the ability to work independently and proactively with limited direction.
• Must have valid U.S. work authorization that does not now or in the future require visa sponsorship.

Responsibilities

• Coordinate departmental priorities, schedules, deliverables, and administrative activities to keep work on track.
• Plan and support meetings, town halls, events, presentations, communications, and related logistics.
• Prepare reports, analyze information, track expenses, and develop materials for leaders and stakeholders.
• Partner with internal teams to support programs, performance management activities, process improvements, and business communications.
• Track, compile, and organize program and departmental data, keeping stakeholders informed of key updates and deadlines.
• Coordinate and manage small projects from planning through completion while contributing to larger initiatives.
• Identify opportunities to improve business processes, increase efficiency, and strengthen organizational effectiveness.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree