Physician Office Manager II - FT - Day - Hematology Oncology Specialists Pennington NJ

Capital Health (US)•Hopewell, NJ

8d•$63,357 - $82,763•Onsite

About The Position

Capital Health is seeking a Physician Office Manager II for its Hematology Oncology Specialists practice in Pennington, NJ. This full-time, day shift position involves working directly with providers to optimize scheduling and resource allocation, manage office operations including inventory and expenditures, and supervise staff. The role requires a focus on patient satisfaction, operational efficiency, and adherence to regulatory standards. The manager will also be involved in the budgeting process, accounts payable, and interactions with insurance companies. This is a key role in ensuring the smooth and productive operation of the practice.

Requirements

Bachelor's degree in business or health-related field OR 5 years of management experience in lieu of a degree.
2 years of Office Management experience required with a Bachelor's degree.
Excellent organizational, interpersonal, conflict resolution, and verbal and written communication skills.
Solid knowledge of and experience in billing and health insurance guidelines and practices, including commercial, CMS and managed care payers.
Solid knowledge of and ability to use electronic health records, scheduling, charging and billing systems.
Intermediate to advanced computer skills.
Proficient with Microsoft Word and Excel.
Ability to effectively manage multiple locations.
Ability to respond efficiently and effectively within the realm of several fast-paced environments.

Nice To Haves

Knowledge of insurance (ICD-9/10 coding, CMS regulations, state/federal regulations, CLIA, DOH, OSHA regulations) preferred.

Responsibilities

Implement provider scheduling to ensure maximum productivity.
Coordinate scheduling of resources including exam rooms and equipment.
Schedule staff to ensure adequate coverage, potentially requiring cross-coverage between locations.
Make recommendations to enhance practice growth and volume.
Approve all expenditures.
Manage office inventory of supplies and equipment.
Ensure supplies and setup for efficient nighttime services are carried out.
Interview and hire staff for various locations, adhering to salary budgets.
Appraise performance, reward, and discipline employees.
Address complaints and resolve problems.
Carry out supervisory responsibilities in accordance with organizational policies and laws.
Complete timely and accurate statistical reports (e.g., monthly referrals, provider hours, vacation, financial information).
Attend Capital Health meetings as assigned.
Coordinate practice management participation in provider meetings.
Conduct staff meetings on an ongoing basis with documented minutes.
Focus on patient satisfaction goals to increase volume.
Ensure performance reviews, in-service education, and employee compliance issues are addressed promptly.
Operate in a fiscally responsible manner to achieve operational efficiency and adhere to policies.
Ensure physicians and staff adhere to DNV-GL standards and coding requirements.
Interact with insurance and managed care companies and central billing office regarding billing and referral procedures.
Research feasibility of accepting new plans and complete applications with input from the billing manager.
Participate in the budgeting process and make recommendations for equipment needs.
Monitor budget compliance and take action to avoid variances.
Perform accounts payable activities for office expenditures.