Physical Plant Specialist (Current Gadsden ISD Employees Only)

Gadsden Independent School District•Anthony, NM

3d•Onsite

About The Position

This position assists the Director for Physical Plant by performing clerical and secretarial duties necessary to fulfill the responsibilities of the Physical Plant Department. The role involves managing various administrative tasks, ensuring compliance with regulations, and facilitating communication within the department and with other district personnel. The application process requires three professional reference letters, with one from the current supervisor for current district employees.

Requirements

High school diploma or general education degree (GED).
Demonstrates oral and reading proficiency in English.
Demonstrates ability in secretarial/clerical skills to include word processing.
Experience in secretarial/clerical work.
Good communication skills, both oral and written.
Good public relations skills.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before employees.
Working knowledge of business English, and spelling.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Maintains emotional control under stress.

Nice To Haves

Three professional reference letters, all dated within the last 12 months. For current district employees, one reference letter must be from their current supervisor.

Responsibilities

Complies with approved Code of Ethics of the Education Profession and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations.
Implements latest requirements pertaining to VISIONS and Purchase Order entries.
Checks e-mail frequently during work day and responds promptly to issues related to Physical Plant operations.
Prepares correspondence, memos, and reports as required to conduct office business.
Creates queries, reports, and maintains an accurate database containing information related to professional development activities, budget, and other initiatives.
Maintains department budgets, records, and files.
Coordinates with the Finance Department to ensure prompt and accurate approval of Purchase Orders.
Uses Visions software to assist in the purchasing and requisition of materials, equipment, services, and supplies and maintains a running balance of accounts; ensures that invoices are paid in a timely manner.
Uses School Dude Maintenance software to enter, view, and revise work orders.
Works with the Deputy Director of Physical Plant in reviewing pending invoicing for aged Purchase Orders.
Arranges for meetings, including locations, sign-in sheets, agendas, and handouts as requested by the Director for Physical Plant.
Works with computer applications to prepare reports, staff summaries, memos, letters, and other correspondence.
Assists the Director for Physical Plant in coordinating the training programs of the Physical Plant department.
Maintains accurate information for OSHA, New Mexico Environmental Department, and Environmental Protection Agency.
Assists the Director for Physical Plant in communication flow and task assignment coordination between the separate divisions of the Physical Plant department.
Communicates with school administration when necessary about the status of work orders and complaints related to Physical Plant.
Communicates effectively with department staff and other employees of the district.
Displays a positive attitude towards others, duties, and responsibilities.
Attends all meetings and training sessions as requested.
Uses time effectively, and maintains punctuality and dependability.
Performs other duties as assigned.