PHP Administrative Coordinator

State of Indiana•Indianapolis, IN

About The Position

The PHP Administrative Coordinator provides advanced administrative support and works with the Assistant Commissioner to prepare executive summaries using templates and supporting materials, ensuring intent, quality, and accuracy. The role requires coordinating with a wide range of partners, divisions, and agencies, prioritizing tasks, and completing multiple projects on time. The position supports an assigned program area by reviewing its organizational structure and functions, administering staff functions, assisting the program administrator with agency policies and procedures, and preparing, evaluating, and maintaining administrative reports, policies, and procedures. The coordinator may represent the program administrator in meetings with other agencies and the interested public to explain program goals, policies, and procedures. Other duties and responsibilities may be assigned or changed at any time. The Indiana Department of Health works to promote, protect, and improve the health and safety of Hoosiers so they can reach optimal health regardless of where they live, learn, work, or play.

Requirements

Associate's degree and at least 3 years of experience, or at least 5 years of experience applying the outlined knowledge, skills, and abilities in a similar role.
Specialized knowledge of theories, principles, and practices of administrative management.
Working knowledge of state governmental administrative structure.
Working knowledge of the assigned program area.
Organizational skills, including the ability to prioritize tasks effectively and multitask.
Ability to coordinate and motivate professional and support personnel.
Ability to communicate orally and verbally with a diverse public.
Attention to detail and proofreading skills.
Ability to establish cooperative work relationships.
Ability to analyze, update, and write procedures and policies.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

Related certifications and coursework may be considered toward education or experience.

Responsibilities

Provide advanced administrative support to an agency, department, or facility.
Prepare executive summaries using various templates and materials in coordination with the Assistant Commissioner, ensuring intent, quality, and accuracy.
Review the organizational structure and functions of an assigned program area and recommend changes to promote effectiveness.
Administer staff functions in support of a program area.
Assist the program administrator in applying agency or department policies and procedures.
Represent the program administrator in meetings with representatives of other agencies and the interested public to explain and interpret program goals, policies, and procedures.
Prepare, evaluate, and maintain administrative reports, policies, and procedures for different program areas.
Coordinate with partners, divisions, and agencies, prioritize tasks, and complete multiple projects on time.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies, including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program that allows for covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.