Philanthropy Events Specialist, Community Partnerships - Part-Time

Endeavor Health•Evanston, IL

18h•Onsite

About The Position

The Philanthropy Events Specialist, Community Partnerships supports fundraising activities, established volunteer and membership-based group meetings, and third-party community partner opportunities across Endeavor Health. Reporting to the Manager, Philanthropy Events, this role manages outreach and logistics for meetings and fundraising events throughout the year and provides guidance on volunteer recruitment, retention, and engagement strategies to support Foundation fundraising goals. The specialist partners with fundraising leads and Foundation leadership to manage Auxiliary Board committees, staff volunteer event committees, and coordinate third-party community fundraising events and in-kind donations. The position provides comprehensive event project management, including goals, budgets, timelines, communications, vendors, and internal and external resources. It also coordinates event materials, tracks and analyzes outcomes and engagement metrics, maintains Salesforce records and procedures, and supports event preparation and day-of logistics across the Philanthropy team. Local travel may be required for events. The role is part-time, 20 hours per week, Monday through Friday during normal business hours, and is based in Evanston, Illinois.

Requirements

Bachelor’s degree required.
3–5+ years of experience in a development shop, including experience managing volunteer boards and members and planning and managing events.
Past experience with project planning and event management required.
Strong customer-service skills, a collaborative work style, and excellent interpersonal skills for engaging with staff leadership, board members, physician partners, volunteers, and donors.
Exceptional written and verbal communication skills, including producing invitations, thank-you letters, programs, and brochures.
Ability to engage tactfully with individuals from diverse backgrounds, including system leadership, cross-departmental teams, vendors, prospects, and high-level donors.
Discretion in handling sensitive and confidential information.
Project-management expertise, including multitasking, goal setting, accountability, attention to detail, budget development, and workload prioritization.
Demonstrated success coordinating budgets, projects, and events with vendors.
Adaptability to shifting priorities and a proactive approach to challenges in a fast-paced, deadline-driven environment.
Openness to feedback and a collaborative mindset, with a commitment to continuous improvement, efficiency, and professional development.

Nice To Haves

2+ years of experience with Salesforce or another CRM preferred.
Proficiency with MS Office and proactive experience using Salesforce or a similar CRM preferred.
Experience with design software such as Canva is a plus.
Past experience working with volunteers, members, or boards preferred.
Experience with project-management tools preferred.

Responsibilities

Strategically manage and implement Auxiliary Board committees in partnership with fundraising leads, including preparing meeting and fundraising materials, scheduling, and recruiting and retaining members and event participants.
Staff volunteer event committees and support event-planning operations.
Manage event projects, including goals, budgets, timelines, briefing memos, communications, internal and external resources, and vendor partnerships.
Use system tools and platforms to document activity, support collaboration, and strengthen relationship management.
Partner with Foundation leadership on strategic goals.
Coordinate third-party community fundraising events and gift-in-kind donations as the primary internal point of contact; provide toolkits and facilitate websites, gift transactions, and stewardship.
Serve as the primary Philanthropy liaison for third-party events across Endeavor Health, coordinating with Foundation administrators and clinical areas as appropriate.
Coordinate the production and distribution of event promotional materials with Philanthropy Operations, Donor Services, and Communications; oversee confidential event mailing lists; and measure, analyze, and report event progress, outcomes, and follow-up.
Track and use metrics such as return on investment, participation trends, and engagement to inform strategy and improve results.
Track and maintain event invitation responses in Salesforce where applicable.
Support fundraising goals and successful event preparation and day-of logistics across the Philanthropy team.
Manage vendors, contracts, auction planning, offsite event registration and payment workflows, and guest experience in collaboration with the Operations team.
Maintain Salesforce engagement records and collaborate with Analytics & Reporting, Donor Services, Prospect Development, and Corporate & Foundation Relations staff on relationship management and prospective moves-management assignments for event attendees.
Maintain and update Standard Operating Procedures to document workflows and support a consistent, high-quality experience.
Adhere to Endeavor Health standards, policies, and procedures.
Perform other duties as required.