Philanthropy Events Specialist, Community Partnerships - Part-Time

Endeavor Health•Evanston, IL

2d•$25 - $38•Onsite

About The Position

The Philanthropy Events Specialist, Community Partnerships supports fundraising activities, established volunteer and membership-based group meetings, and third-party community partner opportunities across Endeavor Health. Reporting to the Manager, Philanthropy Events, this part-time role manages outreach and logistics for meetings and fundraising events throughout the year and provides guidance on volunteer recruitment, retention, and engagement strategies in support of Foundation fundraising goals. The position is based in Evanston, Illinois, works 20 hours per week Monday through Friday during normal business hours, and may require local travel for events. The specialist partners with fundraising leads and Foundation leadership to manage volunteer committees, coordinate event planning and execution, and build relationships with volunteers, donors, vendors, and internal teams. The role also coordinates third-party fundraising events and in-kind donations, oversees event communications and materials, tracks outcomes and engagement metrics, maintains Salesforce records and procedures, and supports event preparation and day-of logistics.

Requirements

Bachelor’s degree required.
3–5+ years in a development shop, including experience managing volunteer boards and members and planning and managing events.
Past experience with project planning and event management.
Strong customer service expertise, a collaborative work style, and excellent interpersonal skills for engaging with staff leadership, board members, physician partners, volunteers, and donors.
Exceptional written and verbal communication skills, including producing invitations, thank-you letters, programs, and brochures.
Ability to engage tactfully with people from diverse backgrounds, including system leadership, cross-departmental teams, vendors, prospects, and high-level donors.
Discretion in handling sensitive and confidential information.
Project management expertise, including multitasking, goal setting, accountability, attention to detail, developing budgets, and prioritizing workload.
Demonstrated success coordinating budgets, projects, and events with vendors.
Adaptability to shifting priorities and a proactive approach in a fast-paced, deadline-driven environment.
Openness to feedback and a collaborative mindset.
Commitment to continuous improvement, efficiency, and professional development.

Nice To Haves

2+ years of experience with Salesforce or another CRM preferred.
Experience with design software such as Canva is a plus.
Proficiency with MS Office and proactive experience with Salesforce or a similar CRM preferred.
Past experience working with volunteers, members, or boards preferred.
Experience with project management tools preferred.

Responsibilities

Strategically manage and implement Auxiliary Board committees with fundraising leads, including preparing meeting and fundraising materials, scheduling, and recruiting and retaining members and event participants.
Staff volunteer event committees and support the operational aspects of event planning.
Manage event projects, including goals, budgets, timelines, briefing memos, communications, internal and external resources, and vendor partnerships.
Use system tools and platforms to document activity, support collaboration, and strengthen relationship management.
Partner with Foundation leadership on strategic goals.
Coordinate third-party community fundraising events and gift-in-kind donations as the primary internal point of contact; provide toolkits and facilitate websites, gift transactions, and stewardship for specialty events and donations.
Act as the primary Philanthropy liaison for third-party events across Endeavor Health, coordinating with Foundation administrators and clinical areas as appropriate.
Coordinate production and distribution of event promotional materials with Philanthropy Operations, Donor Services, and Communications; oversee confidential event-specific mailing lists; and measure, analyze, and report event progress, outcomes, and follow-up.
Track and use performance metrics, including return on investment, participation trends, and engagement, to inform strategy and continuous improvement; maintain invitation responses in Salesforce where applicable.
Perform duties supporting fundraising goals and successful event preparation and day-of logistics across the Philanthropy team.
Manage vendors, contracts, auction planning, offsite event registration and payment workflows, and guest experience in collaboration with the Operations team.
Maintain Salesforce engagement records with Analytics & Reporting, Donor Services, Prospect Development, and Corporate & Foundation Relations staff; review event attendees for prospective moves-management assignments.
Maintain and update Standard Operating Procedures to document workflows and ensure a consistent, high-quality experience.
Adhere to Endeavor Health standards, policies, and procedures.