Philanthropy Coordinator - Planned Giving

Northwestern Memorial Healthcare • Chicago, IL

5d

About The Position

The Philanthropy Coordinator reflects Northwestern Memorial HealthCare’s mission, vision, and values and complies with its ethical, regulatory, and accreditation standards. This role provides critical coordination and administrative support to the Northwestern Memorial Foundation fundraising team, working with philanthropy associates, managers, directors, vice presidents, and other team members to support initiatives and complete projects. The Foundation raises funds to support the health system’s strategic goals through planned, principal, and major gifts; donor cultivation and stewardship; and fostering a culture of philanthropy.

The coordinator supports fundraising operations through database management, communications, reporting, expense administration, scheduling, office management, and event support. The role communicates with donors and a broad range of internal and external constituents, represents the Foundation at appropriate cultivation, stewardship, and fundraising events, and handles complex issues and confidential information. The position also contributes to professional development and uses meaningful metrics to assess outcomes and achieve goals.

Requirements

• Bachelor’s degree or four years of equivalent work experience.
• At least one year of experience in fundraising, community outreach, healthcare, or administrative support; nonprofit experience preferred.
• Excellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to organize and think independently, with attention to deadlines and detail.
• Excellent communication and interpersonal skills.
• High degree of professionalism, sensitivity, and integrity.
• Strong intellectual curiosity, initiative, and effective listening and communication skills.
• Ability to meet deadlines, communicate effectively, and track details.
• Flexibility in a team environment.
• Ability to handle multiple projects, set priorities regularly, think creatively, and work collaboratively.

Nice To Haves

• Bachelor’s degree in Finance, Accounting, Political Science, or Government.
• Fundraising industry experience.
• Healthcare industry experience.
• Estate settlement experience.
• Wealth management experience.
• Legal background experience.
• Philanthropic advising experience.

Responsibilities

• Provide administrative support, including data analysis and reporting, membership rosters, and list management.
• Communicate with donors, departments, employees, vendors, physicians, board members, and volunteers, and serve as a liaison for the Foundation.
• Use the database to document and support fundraising initiatives and activities; serve as the team’s database power user and follow data management and protection policies.
• Research and develop internal and external communications, including presentations, speaking points, correspondence, and other written materials.
• Administer and track expenses; use administrative systems; create purchase orders and check requests; and process invoices and expense reimbursements in accordance with financial policies.
• Support department leadership with calendar management, meeting scheduling, room bookings, catering, attendance confirmation, and preparation and distribution of materials.
• Answer, screen, and direct telephone calls.
• Perform office management tasks, including ordering supplies, coordinating office initiatives and events, assisting with building management requests, and addressing administrative and operational needs for the office location.
• Maintain procedure manuals and communicate procedure changes to staff.
• Participate in professional development opportunities to strengthen leadership capabilities.
• Represent and support the Foundation at donor cultivation, stewardship, and fundraising events, interacting with internal and external constituents.
• Respond to complex, unanticipated issues and manage critical and confidential information.
• Use meaningful metrics to assess outcomes and achieve goals.
• Exemplify the organization’s values of patients first, integrity, excellence, and teamwork.
• Perform other duties as assigned.

Benefits

• Tuition reimbursement
• Loan forgiveness
• 401(k) matching
• A wide range of benefits supporting physical, emotional, and financial well-being and protection from unexpected life events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level