Philanthropy Coordinator - Planned Giving

Northwestern Memorial Healthcare • Chicago, IL

19h • $28 - $40

About The Position

The Philanthropy Coordinator reflects Northwestern Memorial HealthCare’s mission, vision, and values and follows its Code of Ethics, Corporate Compliance Program, policies, procedures, and applicable regulatory and accreditation standards. This role provides critical support to Northwestern Memorial Foundation’s fundraising team, working with philanthropy associates, managers, directors, vice presidents, and other team members to coordinate activities and complete projects. The Foundation raises funds to support the health system’s strategic goals by securing planned, principal, and major gifts; cultivating and stewarding donors; and fostering a culture of philanthropy.

The coordinator supports fundraising operations through administration, data analysis and reporting, database management, communications, expense tracking, scheduling, office operations, and event support. The role communicates with donors and a wide range of internal and external constituents, handles complex and confidential matters, and uses meaningful metrics to assess outcomes and achieve goals. The position also participates in professional development and exemplifies the organization’s values of patients first, integrity, excellence, and teamwork.

Requirements

• Bachelor’s degree or four years of equivalent work experience.
• At least one year of experience in fundraising, community outreach, healthcare, or administrative support; nonprofit experience is preferred.
• Excellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to organize and think independently, with attention to deadlines and detail.
• Excellent communication and interpersonal skills.
• High degree of professionalism, sensitivity, and integrity.
• Strong intellectual curiosity, initiative, and effective listening and communication skills.
• Demonstrated ability to meet deadlines, communicate effectively, and track details.
• Flexibility in a team environment.
• Ability to manage multiple projects, set priorities regularly and accurately, think creatively, and work collaboratively.

Nice To Haves

• Bachelor’s degree in Finance, Accounting, Political Science, or Government.
• Fundraising industry experience.
• Healthcare industry experience.
• Estate settlement experience.
• Wealth management experience.
• Legal background experience.
• Philanthropic advising experience.

Responsibilities

• Provide administrative support, including data analysis and reporting, membership rosters, and list management.
• Communicate verbally and in writing with donors, departments, employees, vendors, physicians, board members, and volunteers; serve as an NMF liaison to foster donor and working relationships.
• Use the database to document and support fundraising initiatives and activities.
• Serve as the team’s database power user, access and manage data as assigned, follow data management and protection policies, and report concerns.
• Research and develop internal and external communications, including presentations, speaking points, correspondence, and other written materials.
• Administer and track expenses; use NMHC administrative systems; follow financial policies; create purchase orders and check requests; and process invoices and expense reimbursements.
• Provide calendar management support for department leadership; facilitate and schedule meetings; book meeting rooms; arrange catering; confirm attendance; and prepare and distribute materials.
• Manage telephone operations by answering, screening, and directing calls.
• Perform office management tasks, including ordering and organizing supplies, coordinating logistics for office initiatives and events, assisting with building management requests, and serving as a point person for administrative and operational needs at the office location.
• Maintain procedure manuals and communicate procedural changes to staff.
• Participate in professional development opportunities to strengthen leadership capabilities.
• Represent and support NMF at donor cultivation, stewardship, and fundraising events, interacting with donors and constituents internally and externally.
• Respond to unanticipated complex issues and manage critical and confidential information.
• Use meaningful metrics to assess outcomes and achieve goals.
• Exemplify NMHC values of patients first, integrity, excellence, and teamwork.
• Perform other duties as assigned.

Benefits

• Tuition reimbursement
• Loan forgiveness
• 401(k) matching
• A wide range of benefits supporting physical, emotional, and financial well-being and protection from unexpected life events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level