Philanthropy Communications Manager

HSSV•Milpitas, CA

22h•$75,000 - $90,000•Onsite

About The Position

The Philanthropy Communications Manager creates compelling donor communications that connect generosity to Humane Society Silicon Valley’s impact. Reporting into Marketing and working closely with the Philanthropy team, this hands-on writing and project management role translates established fundraising priorities and aligned messaging into proposals, reports, fundraising materials, and stewardship communications. The role drives information gathering, drafting, review, and production to deliver clear, compelling materials on time and in HSSV’s voice. The position builds partnerships across Marketing, Philanthropy, and program teams; gathers accurate information about programs, funding needs, and outcomes; and ensures donor materials follow established messaging, brand standards, and editorial guidelines. It manages communications from request through delivery, coordinates reviews and approvals, maintains production schedules and organized content libraries, and uses available metrics and feedback to improve materials and processes. This is an onsite position with a primarily Monday–Friday schedule. Occasional evening and/or weekend events may be required.

Requirements

Exceptional writing and editing skills, with the ability to create clear, persuasive materials for different donor audiences and purposes.
Outstanding interpersonal, written, and verbal communication skills and the ability to build working relationships and trust with staff, Board members, donors, community partners, and other stakeholders.
Ability to translate complex program information and data into accessible narratives connecting donor support to tangible outcomes.
Strong project management and organizational skills, including coordinating multiple deliverables, deadlines, reviewers, and approvals.
Excellent attention to detail and commitment to accuracy in written content, data, and donor information.
Strong collaboration and relationship-building skills, including the ability to gather information and work effectively across departments and with varied stakeholders.
Ability to apply established messaging and brand guidelines while adapting content to individual assignments.
Sound judgment and discretion when handling confidential donor information and sensitive stories.
Comfort using shared document, presentation, and project management tools and coordinating print and digital production.
Passion for animal welfare and community impact; ability to work in an emotional field with a positive attitude, sense of humor, and empathy.

Nice To Haves

Experience in a nonprofit environment is strongly preferred.

Responsibilities

Translate program information, outcomes, and funding needs into accessible communications that demonstrate the impact of philanthropy.
Tailor donor materials to specific donors and giving opportunities using fundraising objectives, donor insights, and information from the Philanthropy team while following Marketing messaging and brand guidelines.
Write and edit donor-facing materials, including major gift proposals, impact and endowment reports, donor newsletters, stewardship updates, personalized correspondence, and fundraising collateral.
Prepare fundraising appeals, event communications, and donor recognition copy for annual giving campaigns, events, and stewardship efforts.
Draft donor-related talking points, presentation copy, and remarks for the President & Executive Director, Leadership Team, Board of Directors, and Philanthropy team as requested.
Prepare and update case statements and campaign materials using approved fundraising priorities and messaging, including materials for HSSV’s Centennial fundraising campaign.
Build partnerships across Marketing, Philanthropy, and program teams to improve information sharing, identify donor stories, and align communications with fundraising priorities.
Partner with the Marketing Content Manager to source and adapt approved stories, visuals, and other content for proposals, reports, and donor communications.
Develop relationships with program staff and subject matter experts to gather accurate information about HSSV’s work, funding needs, outcomes, and emerging opportunities.
Collaborate with the Philanthropy team to confirm donor details, gift purpose, recognition preferences, and reporting requirements.
Establish processes for gathering input, coordinating reviews, resolving feedback, and ensuring timely, accurate materials.
Ensure materials follow HSSV’s messaging, brand standards, and editorial guidelines.
Draft and update fundraising-related website and digital copy, coordinating with Marketing for review and publication.
Proofread materials and verify facts, figures, names, and giving information with appropriate internal partners before final approval.
Manage the day-to-day development of Philanthropy communications from initial request through final delivery.
Maintain a production schedule for donor materials and stewardship deliverables, prioritizing assignments with Marketing leadership and Philanthropy and aligning deadlines with the Marketing editorial calendar.
Coordinate cross-functional feedback and approvals, maintain version control, and keep stakeholders informed of project status.
Maintain an organized collection of approved proposals, reports, templates, and donor communications for reuse and adaptation.
Use available communication metrics and stakeholder feedback to improve materials and production processes.
Perform other job duties as assigned.