Philanthropic Services Manager (Donor Services)

CNY Community Foundation•City of Syracuse, NY

1d•$55,000 - $62,000•Hybrid

About The Position

This position manages processes related to contributions into the Community Foundation’s charitable funds, which includes entering and maintaining records in the constituent record management (CRM) database and collaborating with staff in other departments to ensure timely and accurate contribution acknowledgment. The manager ensures efficient operations, accurate documentation and a positive experience for donors through responsive, high-level customer service. The Philanthropic Services Manager also supports fund administration and data management as a member of the philanthropic services team within the philanthropy department, managing workflows for new fund development and capturing prospect and donor information in the CRM database for current and future stewardship. This position requires both familiarity with database logic and reporting, and an ability to interact via phone and email with clients in a professional and responsive manner.

Requirements

Minimum of three (3) years of work experience in data management, nonprofit development and/or donor relations required; could include a combination of charitable giving, client services, and/or project management.
Computer proficiency including knowledge of Microsoft Office and database systems.
Some experience with and a willingness to learn all appropriate Community Foundation software.
Exceptional attention to detail with the ability to organize and prioritize work and manage multiple projects simultaneously.
Strong interpersonal and service-oriented skills with diverse constituent groups, with a demonstrated attitude toward inclusiveness.
Excellent conceptual and analytical skills.
Superior customer service skills to external and internal constituents. Excellent listening skills, follow-through, and problem-solving abilities.
An ongoing commitment to training in both soft skills and technical skills in the spirit of continual learning and improvement.

Nice To Haves

Deep interest in and commitment to philanthropy and the work of the Community Foundation, with a demonstrated commitment to the Central New York area, its people and their concerns.
Commitment to be guided in all work by the vision of diversity, equity and inclusion that has been established by our staff and board.
Familiarity with Foundant or similar constituent management software experience a plus.

Responsibilities

Record contributions and pledges to Foundation funds in the CRM database and generate donor acknowledgment letters.
Identify and capture pertinent information during gift entry process, updating records within the database to preserve data integrity, reflect donor preferences and ensure the confidentiality of gift and associated donor records.
Manage communication preferences for constituents in order to produce accurate email and mailing lists for Foundation communications.
Research key constituencies (professional advisors, current and potential donors and board members, etc.) and capture pertinent information in CRM in support of relationship building efforts.
Analyze data and prepare reports for internal and external audiences, consistent with Foundation policies.
Manage data requests and cyclical updates as defined in the CRM task calendar.
Complete ongoing data maintenance and clean-up projects.
Assist with new fund development, documentation, and general departmental administration.
Collaborate across the philanthropy team and Foundation departments to advance strategies that grow philanthropic investment and community impact.
Respond in a timely manner to donor requests for information or assistance, connecting them to other resources as necessary.
Address general inquiries related to philanthropy department functions and support development work as needed.
Other duties and projects as assigned to further the Foundation's mission and goals.