PHI Finance Manager

Public Health Solutions • New York, NY

1d • Hybrid

About The Position

The New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers. DOHMH is undertaking a new initiative using grant funds from the Centers for Disease Control and Prevention (CDC) to modernize its foundational capabilities and data infrastructure. This initiative supports efforts to rebalance investments in public health and more equitably serve communities. The selected candidate will be an employee of Public Health Solutions (PHS), a nonprofit organization that serves as the fiscal and administrative manager of the grant, but their work will be supervised by DOHMH. This is a grant-funded position ending in November 2027. The Office of Emergency Preparedness and Response (OEPR) focuses on public health through emergency preparedness and response, recognizing the impact of social inequities. OEPR is working to improve its application of a social justice and racial equity lens to its work. The Bureau of Grants Management and Administration (GMA) manages all programmatic grant-related functions. This position will work directly on the Public Health Infrastructure (PHI) grant within the GMA Finance Unit, which oversees OEPR’s financial operations.

Requirements

• Bachelor’s Degree.
• 5 years previous experience working in the public sector or grant-funded programs in fields related to grants administration, budget management, and fiscal reporting.
• Experience with data collection, analysis, and interpretation.
• Experience with stakeholder engagement and project management.
• Fluency in Microsoft Office including Excel, Outlook, Word, PowerPoint and Teams.
• Able to work independently, pay attention to detail, and exercise good judgement.
• Ability to work in a fast-paced, collaborative and highly dynamic environment with multiple stakeholders and hard deadlines.

Nice To Haves

• Excellent communication (verbal & written) and interpersonal skills.
• Strong numerical and analytical skills to manage and report complex information.
• The ideal candidate for this position must be a proactive and self-motivated individual with a desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating complex projects involving multiple stakeholders.
• Familiarity with salesforce and AirTable or similar software.
• Ability to form positive working relationships with internal/external stakeholders.

Responsibilities

• Initiate and follow up on procurements, including contracts, task orders, and purchases to encumber federal grant budgets and to fulfill the procurement needs of programs.
• Ensure the encumbrance and spend-down of grant funds in a timely manner by developing budget summaries and tracking reports, developing and communicating budget balances, policies/guidance, and engaging regularly with programs to meet fiscal deadlines.
• Assist with maintaining up to date budget records for encumbrances, monitor the spend-down of program budgets, ensure shared accountability with programs, and keep the Directors of Finance and Grants Management, along with leadership updated on any underspending risks.
• Partner with programs, lead meetings, closely coordinating with various internal and external stakeholders to ensure expenditures occur within the required time period, obtaining necessary approvals for contracts, purchases, and payments.
• Troubleshoot issues and process fiscal actions while exercising independent judgement.
• Ensure compliance with the PHI grant requirements by reviewing and maintaining all back-up documentation for audit purposes.

Benefits

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403 (b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing training and continuous opportunities for professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level