Pharmacy Inventory & Distribution Coordinator

WVU Medicine

About The Position

Responsible for managing, packaging, and distributing pharmaceuticals. The coordinator organizes receipt of orders, schedules prepacking, and arranges outbound shipments or deliveries. The role works independently with oversight from a pharmacy manager or pharmacist as needed and performs pharmacy-related functions in compliance with departmental policies and procedures to support optimal pharmaceutical care. The position supports inventory, packaging, delivery, storage, documentation, recall, and shortage-management activities across the warehouse, clinics, and other assigned areas. It also assists pharmacists, managers, purchasing coordinators, and warehouse staff with operational needs, training, and inventory optimization.

Requirements

High school diploma or equivalent.
Current licensure as required by the state board where services are provided; for West Virginia, a Pharmacy Technician License or Trainee License through the West Virginia Board of Pharmacy is required.
Nationally Certified Pharmacy Technician through the Pharmacy Technician Certification Board (PTCB) or National Healthcareer Association (NHA), or, for applicants with two or more years of pharmacy-specific or healthcare-related experience, obtain certification within 15 months of hire.
One year of Pharmacy Technician or healthcare-related experience.
Ability to use computers and software applications.
Ability to work accurately, efficiently, and safely in a fast-paced environment.
Polite and respectful communication with staff, physicians, patients, and families, with a positive approach to interpersonal relations.
Flexibility to meet department or hospital needs when work volume, planned changes, schedules, or emergency call-backs change.
Effective verbal and written communication skills and a strong emphasis on customer service.
Ability to walk and stand or sit for long periods of time.
Ability to lift 30 pounds and push 50 pounds.
Dexterity to finger, handle, and reach.

Nice To Haves

Associate degree.
Post-high-school education in a science field of study.
Graduation from a pharmacy technician training program.
Previous experience in supply chain or inventory management.
Knowledge of drugs, dosing, side effects, indications, contraindications, and proper administration.
Knowledge of rules, policies, and regulations related to the disbursal of pharmaceutical drugs.

Responsibilities

Follow established quality assurance and hazardous drug management procedures and ensure compliance with national standards and regulatory requirements.
Schedule site deliveries as needed and ensure safe, effective distribution and quality of medications.
Help identify warehouse function needs across system facilities.
Contact wholesalers or manufacturers to track requested products.
Maintain complete and timely inventory and invoice records.
Assist the pharmacist with medication packaging and labeling.
Calculate prepacking quantities for each facility and warehouse inventory and maintain appropriate packaging logs.
Provide storage information and required medication guides with each delivery.
Maintain proper medication storage, including security and temperature-controlled items.
Communicate effectively with customers.
Work with coordinators, pharmacists, and managers to develop and achieve quarterly objectives.
Communicate workflow barriers to management in a timely manner.
Assist with training warehouse staff.
Calculate delivery fees and identify anticipated charges for expedited deliveries.
Maintain appropriate inventory levels in the warehouse, clinics, packaging areas, and other assigned areas.
Coordinate routine stock rotation in assigned areas.
Manage recall alerts, communicate with impacted facilities, and collect recalled products.
Assist managers and peers with routine inventory optimization evaluations.
Deliver medications to assigned locations and provide inventory services, including stocking, stock rotation, and inventory-level maintenance.
Coordinate expired medication returns with the reverse distributor.
Assist purchasing coordinators, managers, and operational pharmacists with shortage allotments.
Perform assigned DSCSA functions.
Assist with annual physical inventory functions as assigned.