2026

St Johns County Sheriff's Office•Saint Augustine, FL

1d•Onsite

About The Position

The Personnel Specialist is a highly responsible civilian position responsible for the maintenance and integrity of Agency personnel information both paper and computerized personnel records for current employees and archived records. This position will also maintain personnel files and will conduct public records requests for all employees.

Requirements

High School Diploma or equivalent
Valid Florida Driver’s License
Highly computer literate
Advanced knowledge of Microsoft Word and Excel
Comprehensive knowledge and understanding of Equal Employment Opportunity Commission (EEOC), Fair Labor Standards Act, Department of Labor Regulations, and Uniformed Services Employment and Reemployment Rights Act
Maintain confidentiality/security of files and information obtained in the course of employment
Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)
Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
Sit for long periods
See at normal range or with accommodations
Hear at normal level or with accommodations
Speak understandably
Manual dexterity
Ambulate independently
Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.

Nice To Haves

Associate’s Degree or 1 – 2 years related work experience preferred

Responsibilities

Establish and maintain both paper and computerized personnel records
Generate and update employee lists
Manage employee evaluations
Assist with posting, maintaining, and setting up interviews for open positions and team memberships
Process and disseminate public record information upon request
File and retrieve documentation, reports, and files as needed
Utilize computers/applicable software/office equipment/printers/scanners
Issue written/oral communications to improve efficiency
Maintain and update all applicant/personnel database system(s)
Develop and maintain COC communication
Assist with coordinating promotional ceremonies
Maintain confidential files
Perform administrative/clerical functions
Ensure agency mission/vision/values are maintained
Receive and respond to correspondence
Assist with maintenance and updates for all personnel database system(s)
Maintain credibility of team/membership/committee information
Process public records requests
Process transfers within the agency
Data entry, create, process correspondence, schedules, appointments, etc.
Assist Human Resource Employment and Human Resource Personnel staff as necessary
Other duties as assigned