Employment Services & Recruiting - Personnel Officer

Indiana State Police•Indianapolis, IN

About The Position

The Personnel Officer is a professional staff employee of the Indiana State Police whose primary responsibility is managing the department’s professional staff hiring and recruiting process. The role manages applicant files, recruiting, hiring and promotion processes, new-employee orientation, and the professional staff mentoring program. It coordinates applicant reviews, interviews, testing, communications, and background investigations, and provides guidance to commanders and employees on hiring, promotions, career opportunities, and employment requirements. The position also maintains and updates professional staff job descriptions and related department records, interprets rules and regulations concerning civilian hiring, and keeps current on applicable federal and state employment laws. Additional duties include assisting the Executive Secretary of the Personnel Board, liaising with the State Personnel Department, managing contract proposals and renewals, and completing special projects and other assigned duties.

Requirements

Ability to maintain confidentiality.
Experience in personnel or administrative management.
Advanced computer skills.
Basic accounting skills.
Ability to conceptualize ideas into writing.
Ability to plan and organize lengthy and technical processes.
Ability to make decisions, exercise sound judgment, and delegate workflow.
Ability to interpret and apply rules, regulations, and guidelines.
Ability to work under pressure and function successfully in a stressful environment.
Ability to function independently and with minimal supervision.
Ability to communicate effectively, verbally and in writing.
Ability to proofread documents accurately.
Ability to prioritize work and meet deadlines.
Must successfully pass a background investigation.
Submit a complete work history.
Submit copies of a high school transcript or GED certificate and any college transcripts or technical certificates; submit a military DD214 if applicable.

Responsibilities

Manage the professional staff hiring process for the Division Commander.
Maintain professional staff applicant files and ensure applicants are available for vacancies, including through active recruiting inside and outside the Department.
Manage new employee orientation for professional staff positions and the professional staff mentoring program.
Manage offer letters associated with the professional staff promotion process when applicable.
Provide information to and regularly communicate with commanders regarding professional staff promotions as necessary.
Compile and distribute applications to division commanders for qualification review and applicant selection.
Advertise professional staff vacancies within the Department.
Coordinate applicant selection for interviews; arrange interviews with the interview committee chair; and provide interview instructions and forms.
Set up and/or administer tests as required.
Correspond with applicants throughout the professional staff vacancy selection process.
Serve on interviews and other committees when assigned.
Disseminate information about employment opportunities, requirements, vacancies, and the promotions process to Department personnel.
Coordinate recruiting activities with local and regional educational facilities.
Recruit professional staff applicants for positions that are difficult to fill.
Initiate background investigations for prospective employees, including credit history inquiries and Criminal Justice Institute Registry searches.
Evaluate background investigations and make recommendations to supervisors and the Chief of Staff.
Keep current on applicable federal and state employment laws and regulations, including Equal Employment Opportunity, Affirmative Action, and the Americans with Disabilities Act.
Confirm and edit Department personnel job descriptions and formulate special requirements for certain positions.
Maintain or update the official Department database for professional staff job descriptions.
Interpret rules and regulations related to civilian hiring and professional staff employees.
Counsel Department employees on career opportunities.
Develop new systems and procedures into workable programs.
Complete special projects as assigned and perform other duties as required.
Purge applications routinely.
Assist the Executive Secretary of the Personnel Board.
Act as liaison to the State Personnel Department regarding the professional staff application process.
Manage contract proposals and renewals, including negotiation and recommendations to the Primary Staff.