Corporate Operations - PHCM

PIONEER HEALTH CARE MANAGEMENT•Bingham Farms, MI

12d

About The Position

The Personnel Coordinator provides facility-level support to staff and department heads in payroll, recruitment, selection, onboarding, benefit management, employee file maintenance, and termination. The role provides basic support for corrective action and consults with the Corporate Director – HR regarding complex employee relations, disciplinary, or regulatory/legal issues. The position reports to the Nursing Home Administrator.

Requirements

High school diploma or GED required.
One year of experience in payroll management and/or HR support.
One year of experience in ADP Workforce Now.

Nice To Haves

Associate or bachelor’s degree in Business or a related field.

Responsibilities

Maintain a current position control for the facility.
Process and forward position request forms according to the approval process.
Post approved vacant positions to appropriate websites.
Screen applicants against required and preferred qualifications and provide department heads with the most qualified applicants.
Comply with EEO and FLSA laws and monitor department head compliance; report irregular practices to the Nursing Home Administrator and Corporate Director – HR.
Participate in the selection process as requested by department heads.
Process newly hired staff, including completion of required pre-employment screening.
Facilitate new employee onboarding, including documentation, file initiation, and orientation.
Validate and process payroll for all departments.
Maintain payroll records in compliance with applicable laws and standards.
Distribute paychecks and answer employee questions about payment of hours and benefit time.
Process pay adjustments at the direction of department heads when discrepancies or errors are identified.
Interface with legal entities regarding garnishments.
Provide employment documentation requested by legal entities for unemployment, workers’ compensation, employment verification, income verification, and related purposes.
Maintain confidentiality of employee information, including payroll, health records, and corrective action records.
Interface with HRIS and payroll vendors to help ensure systems function optimally and regulatory, legal, and financial reporting requirements are met.
Maintain employee records in compliance with licensing and regulatory standards.
Monitor employee credentials and renewal dates, notify department heads of upcoming expirations, and ensure employees do not work without required credentials.
Support department heads with the corrective action process and ensure corrective action documentation is maintained in employee files.
Maintain knowledge of basic payroll and employment regulations and consult the Corporate Director – HR when guidance or expert knowledge is needed.
Facilitate review of corrective actions involving suspension, final warning, termination, or licensing agency reporting with the department head, Nursing Home Administrator, and Corporate Director – HR before issuance to the employee.
Perform other duties as requested and assigned.