Personnel Coordinator - Ashley

PIONEER HEALTH CARE MANAGEMENT•Ashley, MI

4d•$55,000 - $63,000

About The Position

The Personnel Coordinator provides facility-level support to staff and department heads, including payroll, recruitment and selection, onboarding, benefits management, employee file maintenance, and termination. The role provides basic support for corrective action and consults with the Corporate Director – HR on complex employee relations, disciplinary, regulatory, or legal issues. The position reports to the Nursing Home Administrator. The coordinator maintains position control, processes position requests and hiring postings, screens applicants, supports selection, and processes new hires and onboarding. The role validates and processes payroll, maintains compliant payroll and employee records, distributes paychecks, responds to employee payment questions, processes authorized pay adjustments, and interfaces with legal entities on garnishments and employment documentation. It also maintains confidentiality, works with HRIS and payroll vendors, monitors employee credentials and renewal dates, supports corrective action documentation and review, and consults with HR when specialized guidance is needed. Other duties may be assigned.

Requirements

High school diploma or GED required.
Three years of experience in payroll management and/or HR support.
One year of experience with ADP Workforce Now.

Nice To Haves

Associate or bachelor’s degree in business or a related field preferred.

Responsibilities

Maintain current facility position control.
Process and forward position request forms according to the approval process.
Post approved vacant positions to appropriate websites.
Screen applicants against required and preferred qualifications and provide department heads with qualified applicants.
Comply with EEO and FLSA laws, monitor department head compliance, and report irregular practices to the NHA and Corporate Director – HR.
Participate in the selection process as requested by department heads.
Process new hires, including required pre-employment screening.
Facilitate onboarding, including documentation, employee file initiation, and orientation.
Validate and process payroll for all departments.
Maintain payroll records in compliance with applicable laws and standards.
Distribute paychecks and answer employee questions about payment of hours and benefit time.
Process pay adjustments at a department head’s direction when discrepancies or errors are identified.
Interface with legal entities regarding garnishments.
Provide employment documentation requested by legal entities for unemployment, workers’ compensation, employment verification, income verification, and related purposes.
Maintain confidentiality of employee information, including payroll, health records, and corrective action information.
Interface with HRIS and payroll vendors to ensure systems function optimally and reporting requirements are met.
Maintain employee records in compliance with licensing and regulatory standards.
Monitor employee credentials and renewal dates, alert department heads to upcoming expirations, and ensure employees do not work without required credentials.
Support department heads in the corrective action process and maintain corrective action documentation in employee files.
Maintain knowledge of basic payroll and employment regulations and consult the Corporate Director – HR when guidance or expert knowledge is needed.
Facilitate review of corrective actions involving suspension, final warning, termination, or licensing agency reporting with the department head, NHA, and Corporate Director – HR before issuance to the employee.
Perform other duties as requested and assigned.