Personnel Coord Bookkeeper

Albertsons•Woodinville, WA

7d•$20 - $28•Hybrid

About The Position

This role is responsible for a variety of functions including daily reconciliation, accounting, and cash balancing. It involves monitoring cashier accountability, researching and reporting discrepancies, and partnering with loss prevention to resolve shrink issues. The position also assists with billing and invoices, maintains the sales book, and reports sales information. Administrative duties include ordering supplies, managing mail and email, and maintaining office files. A significant part of the role involves human resources functions such as reviewing applications, conducting interviews, administering the job posting program, managing pre-employment processes, completing new hire procedures, coordinating training, and conducting orientation. This includes managing the computer-assisted application and hiring process, attending recruitment events, and maintaining hiring records. The role also handles ordering and assigning uniforms, nametags, and store supplies. Additionally, it serves as a liaison between Human Resources, Payroll, and Benefits departments, administering payroll and benefits, reviewing time records, and processing payroll. Coordination and tracking of leave paperwork (disability, military, FMLA, etc.) and processing return-to-work paperwork are key responsibilities. Maintaining associate HR records securely, including separate medical files, and conducting file audits for completeness and compliance are essential. The position ensures compliance with laws regarding minor associates and maintains confidentiality under HIPAA and other laws. It may also coordinate safety meetings and service award programs, answer incoming calls, and support front-end operations. The role requires performing all duties with honesty and integrity, adhering to company policies.

Requirements

Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently.
Ability to reach, lift and maneuver items of varying dimensions and sizes up to approximately 20 lbs.
Manual dexterity and good eye-hand coordination.
Strictly adheres to confidentiality requirements.
Appropriately prioritizes workload.
Thorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new associate orientation.
Must work efficiently through organizational and problem-solving skills.
Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations).
Basic computer skills.
Operates calculator, telephone, computer software and electronic equipment.
Must possess good written and verbal communication skills and leadership skills.
Demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
Must be friendly, courteous, sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors.
Must concentrate and deal with interruptions well, work independently, and take initiative.
Good attendance is required.
Must comply with appropriate grooming and dress code standards.
Mental alertness is necessary to ensure safe and accurate completion of work activities.
Must utilize cleaning supplies.

Nice To Haves

May be required to work nights, weekends and holidays.
Scheduled hours will vary.
Occasional travel, including overnight travel, may be required.

Responsibilities

Completing daily reconciliation, accounting, and cash balancing functions.
Monitoring cashier accountability and researching/reporting problems and shortages.
Partnering with Division Loss Prevention and front end management to resolve cash and shrink issues.
Assisting the Store Director with billing and invoices.
Maintaining the sales book and reporting daily/weekly sales information.
Performing miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage, and change.
Managing administrative duties using computer programs and e-mail systems.
Reporting attendance problems to the Store Director and appropriate department manager.
Reviewing internal and external applications, conducting screening interviews, and coordinating department manager interviews.
Administering the job posting program.
Managing pre-employment drug testing and tax credit processes.
Completing the new hire process, coordinating training, and conducting orientation.
Coordinating and maintaining all aspects of the hiring process, including computer-assisted applications.
Attending outside recruitment activities, such as job fairs.
Maintaining in-store recruiting materials, applications, and policy sign-off forms.
Retaining records related to the interview and hiring process.
Ordering and assigning uniforms, nametags, and miscellaneous store supplies.
Handling outgoing/incoming mail, e-mail, and maintaining miscellaneous office files.
Updating break room information/communication boards.
Serving as liaison between Human Resources, Payroll, and Benefits Departments.
Handling payroll and benefits administration issues.
Working with Store Director and HR representatives on personnel issues.
Reviewing associate time records for compliance with Company policies.
Submitting and processing payroll on a timely basis.
Maintaining Time and Attendance reports, correction forms, schedules, and personnel records.
Coordinating, inputting, and tracking leave paperwork (disability, military, General Leave, Worker’s Compensation, FMLA, etc.).
Processing appropriate paperwork for return from leave, reinstatements, and terminations.
Maintaining Associate HR Records securely and keeping medical files separate from personnel files.
Ensuring personnel files are complete and up-to-date, conducting in-store file audits.
Submitting personnel status, address changes, and termination paperwork.
Ensuring compliance with records retention policy requirements.
Ensuring minor associates provide appropriate work certificates and comply with state laws.
Ensuring compliance with HIPAA and confidentiality requirements.
Coordinating safety-related activities and monthly safety meetings.
Coordinating service award programs.
Answering and responding to incoming calls appropriately.
Supporting front end operations.
Ensuring proper cleanliness and neat appearance of the office area.
Performing all job duties with honesty and integrity, in compliance with Company policies and procedures.