Personnel Coord Bookkeeper

Albertsons Companies•Woodinville, WA

7d•$20 - $28•Hybrid

About The Position

This role is responsible for a variety of financial and administrative duties, including daily reconciliation, accounting, and cash balancing. It also involves significant HR functions such as reviewing applications, conducting interviews, managing the hiring process, administering payroll and benefits, and maintaining employee records. The position requires strict adherence to confidentiality, strong organizational and problem-solving skills, and excellent communication abilities.

Requirements

Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently.
Ability to reach, lift and maneuver items of varying dimensions and sizes up to approximately 20 lbs.
Manual dexterity and good eye-hand coordination.
Strict adherence to confidentiality requirements.
Appropriately prioritizes workload.
Thorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new associate orientation.
Must work efficiently through organizational and problem-solving skills.
Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations).
Basic computer skills.
Operates calculator, telephone, computer software and electronic equipment to order products, performs cash balance, plans and performs personnel functions.
Must possess good written and verbal communication skills and leadership skills.
Demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
Must be friendly, courteous, sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors.
Must concentrate and deal with interruptions well, work independently, and take initiative.
Good attendance is required.
Must comply with appropriate grooming and dress code standards.
Mental alertness is necessary to ensure safe and accurate completion of work activities.
Must utilize cleaning supplies.

Nice To Haves

Occasional travel, including overnight travel, may be required.

Responsibilities

Completing daily reconciliation, accounting, and cash balancing functions, including counting the safe, reconciling self-checkout registers, and preparing tills and deposits.
Monitoring cashier accountability and researching/reporting problems and shortages to management.
Resolving cash and other shrink issues in partnership with Loss Prevention and front-end management.
Assisting the Store Director with billing and invoices.
Maintaining the sales book and reporting daily/weekly sales information.
Performing miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage, and change.
Reporting attendance problems to management in a timely manner.
Reviewing internal and external applications, conducting screening interviews, and coordinating department manager interviews.
Administering the job posting program, managing pre-employment drug testing and tax credit processes.
Completing the new hire process, coordinating training, and conducting orientation.
Coordinating and maintaining all aspects of the hiring process, including computer-assisted applications.
Attending outside recruitment activities, such as job fairs, and maintaining in-store recruiting materials.
Ordering and assigning uniforms, nametags, and miscellaneous store supplies.
Handling outgoing/incoming mail, e-mail, and maintaining miscellaneous office files.
Updating break room information/communication boards.
Serving as a liaison between Human Resources, Payroll, and Benefits Departments.
Handling payroll and benefits administration issues and assisting with personnel issues.
Reviewing associate time records for compliance with Company policies.
Submitting and processing payroll on a timely basis.
Maintaining Time and Attendance reports, correction forms, schedules, and personnel records.
Coordinating, inputting, and tracking leave paperwork, including disability, military, General Leave, Worker’s Compensation, and FMLA.
Processing paperwork for return from leave situations, reinstatements, and termination forms.
Maintaining Associate HR Records securely and keeping medical files separate from personnel files.
Conducting in-store file audits to ensure personnel files are complete and up-to-date.
Submitting personnel status and address changes and termination paperwork.
Ensuring compliance with records retention policy requirements.
Ensuring minor associates provide appropriate work certificates and are scheduled in compliance with state laws.
Ensuring compliance with HIPAA and confidentiality requirements.
Coordinating safety-related activities, including monthly safety meetings.
Coordinating service award programs.
Answering and responding to incoming calls appropriately.
Supporting front end operations.
Ensuring proper cleanliness and neat appearance of the office area.
Performing all job duties with honesty and integrity, in compliance with Company policies and procedures.