Personnel and Budget Analyst

California State University, Sacramento•Sacramento, CA

1d•$5,274 - $7,684

About The Position

Under the general direction of the Associate Dean, the Personnel and Budget Analyst serves as the primary fiscal and personnel resource for the Departments of Humanities & Religious Studies, Philosophy, and Communication Studies. The incumbent works largely independently and with considerable discretion, with lead operational direction from the department chairs, to facilitate budget and personnel matters. The role manages and oversees budgets involving multiple state-side, auxiliary, and scholarship funds; administers personnel contracts for faculty, staff, and special contractors; and maintains departmental personnel files. The incumbent coordinates and provides lead work direction to administrative staff in the ALS Mendocino Administrative Staff Hub, and collaborates with the college dean’s office and other offices on fiscal, personnel, and contractual accountability. In coordination with department chairs and the college dean’s office, the incumbent reconciles faculty workloads with contracts and reassigned time, and reviews travel reimbursements, procurement reconciliations, and purchase orders for budget approval. This is a full-time, regular (probationary), exempt position. Work hours are Monday through Friday, 8 a.m. to 5 p.m., with evening and weekend hours as needed. The anticipated hiring range is $5,274 per month; the classification salary range is $5,274 to $7,684 per month. Salary step placement depends on relevant qualifications and professional experience. A satisfactory background check is required. Employees must reside in California on their date of hire.

Requirements

Foundational knowledge of public administration principles, practices, and methods, normally obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, or evaluation of administrative policies, procedures, practices, or programs.
Ability to foster a welcoming, inclusive, respectful, and professional work environment for diverse faculty, students, staff, colleagues, and community members.
Experience administering complex budget, personnel, or related administrative functions and performing analytical work involving research, evaluation, reporting, recommendations, and process improvement.
Experience administering interdependent administrative workflows across multiple departments or service areas and evaluating their effectiveness, timeliness, and consistency.
Ability to take initiative, independently establish priorities, plan and complete analytical and administrative assignments, and adapt to changing conditions, competing deadlines, and diverse departmental needs.
Ability to analyze problems from a broader organizational perspective, identify underlying causes, assess budget, personnel, workload, and service impacts, evaluate alternatives, and develop practical recommendations.
Knowledge of budget administration, financial analysis, forecasting, reconciliation, and resource-planning practices.
Experience administering, monitoring, forecasting, reconciling, and analyzing budgets involving multiple funding sources; identifying actual or projected variances; and preparing reports and recommendations.
Experience analyzing and administering personnel and appointment processes involving faculty, staff, and student employees, including compensation, workload, contracts, payroll, and related records; identifying discrepancies; and addressing or appropriately referring exceptions.
Ability to provide lead work direction to administrative support staff, including assigning and prioritizing work, explaining requirements and deadlines, supporting onboarding and training, reviewing work products, and providing constructive feedback.
Experience researching requirements and records; collecting, validating, and analyzing quantitative and qualitative information; evaluating alternatives and impacts; and developing supported conclusions and recommendations.
Ability to interpret and apply university policies, procedures, collective bargaining provisions, and other requirements; distinguish routine matters from exceptions; and determine when consultation or referral is necessary.
Ability to communicate complex budget, personnel, and administrative information clearly in written, oral, and presentation formats, including analytical reports, budget projections and summaries, personnel or workload reports, and recommendations for department and college leadership.
History of and commitment to building and maintaining a respectful and professional work environment.
Ability to satisfactorily complete a background check.
Must reside in California on the date of hire.
Must furnish proof of eligibility to work in the United States.

Nice To Haves

Extensive knowledge of University and College infrastructures, policies, and procedures, and experience administering budgets in a university setting.
Proficiency with Sacramento State systems such as Common Management System (CMS), Common Financial System (CFS), Cognos, Concur, OnBase, and Adobe.

Responsibilities

Manage, administer, and oversee budgets involving multiple state-side, auxiliary, and scholarship funds.
Administer and oversee personnel contracts for faculty, staff, and special contractors, and maintain personnel files for each department.
Coordinate and provide lead work direction to administrative staff in the ALS Mendocino Administrative Staff Hub.
Collaborate with the college dean’s office and other offices to support fiscal, personnel, and contractual accountability.
Reconcile faculty workloads with contracts and reassigned time in coordination with department chairs and the college dean’s office.
Review travel reimbursements, procurement reconciliations, and purchase orders for budget approval.
Administer, monitor, forecast, reconcile, and analyze budgets involving multiple funding sources; identify variances and prepare reports and recommendations.
Analyze and administer personnel and appointment processes involving faculty, staff, and student employees, including compensation, workload, contracts, payroll, and related records.
Research and analyze information, evaluate alternatives and impacts, and develop supported conclusions and recommendations.
Interpret and apply university policies, procedures, collective bargaining provisions, and other requirements; identify exceptions and determine when consultation or referral is needed.
Communicate budget, personnel, and administrative information through reports, projections, summaries, and recommendations.