Personal Assistant

SPENCER'S•New York, NY

45d•Onsite

About The Position

We are seeking a highly organized, discreet, and proactive Personal Assistant to support a CEO across professional, personal, and household matters. This role requires exceptional judgment, flexibility, emotional intelligence, and the ability to operate in a fast-paced, high-expectation environment with absolute confidentiality. The ideal candidate is detail-oriented, resourceful, calm under pressure, and experienced managing complex schedules, travel, communications, and lifestyle logistics.

Requirements

5+ years of experience supporting a CEO, founder, or UHNW individual

Responsibilities

Manage complex calendars, scheduling, and meeting coordination across multiple time zones
Prioritize and respond to communications on behalf of the CEO when appropriate
Coordinate business appointments, conferences, and executive events
Prepare agendas, briefing materials, expense reports, and follow-up items
Serve as gatekeeper and liaison with executives, investors, advisors, and external partners
Coordinate personal appointments, reservations, and household schedules
Oversee luxury travel arrangements including flights, hotels, ground transportation, visas, and itineraries
Manage gifting, special events, and personal logistics
Handle personal shopping, sourcing, and vendor coordination
Support relocation, property oversight, and residence management as needed
Maintain confidential files, records, and sensitive information
Own the management and operations of business office; coordinating with cleaning company, stocking and ordering supplies
Process invoices, reimbursements, and basic bookkeeping support
Conduct research and prepare summaries or recommendations
Create systems and workflows to improve organization and efficiency
Assist with special projects and ad hoc requests with urgency and professionalism