Personal Assistant

Babylon Dental Care•Riverhead, NY

18d•Onsite

About The Position

Babylon Dental Care is seeking a full-time Personal Assistant to support its COO with professional and personal day-to-day tasks. The role is intended to streamline the COO’s schedule and responsibilities, allowing her to focus on leading the practice. It calls for a mature, highly organized, detail-oriented person with a calm demeanor and a willingness to handle a wide range of tasks, including caring for the family’s dogs. The work takes place in a dynamic, home-based environment, with an onsite location near Riverhead, New York, and occasional travel. The standard schedule is Monday through Friday, 9:00 AM to 5:00 PM, with flexibility required to work outside the standard work week or occasional evenings when needed and approved in advance. The Personal Assistant coordinates schedules, travel, events, household service providers, errands, records, pet care, and special projects. The position also supports the COO, household staff, and practice staff with administrative and logistical needs. The successful candidate is discreet, dependable, resourceful, comfortable working independently, and able to manage competing priorities while communicating professionally. Babylon Dental Care describes its culture as centered on relational dentistry, clinical excellence, and transparent transactional care. The organization offers onboarding and role-specific training, ongoing development, mentorship, and potential growth opportunities. Benefits begin after the first 90 days and include health insurance options, paid holidays and personal time off, sick time as required by New York State law, a dental-care account, and a 401(k) with employer match. Compensation is $22.00–$25.00 per hour.

Requirements

At least 2–3 years of proven, verifiable experience in a similar role, with excellent long-term references.
Experience as a Personal Assistant or in a similar role in a private residence is preferred.
Comfort and experience caring for dogs, including transporting them to appointments.
Tech-savvy and efficient with email, calendar applications, and online ordering.
Valid driver’s license and clean driving record; a car is required.
U.S. work authorization and interest in a long-term role.
Highly motivated self-starter with exceptional organizational and communication skills.
Able to take charge of administrative and logistical tasks supporting the COO’s busy lifestyle.
Exceptionally detail-oriented, including the ability to triple-check work and complete assigned tasks.
Strong administrative and time-management skills.
Able to juggle multiple, sometimes competing, priorities seamlessly.
Outstanding written and oral communication skills.
Mature, professional, discreet, and able to exercise exceptional judgment.
Easy-going, solutions-oriented, and flexible.
Proactive and resourceful problem-solver who can handle challenges with minimal supervision.
Comfortable working in a home or informal office setting.
Reliable and punctual, team-oriented, empathetic, and compassionate; able to multitask in a fast-paced environment, remain calm under pressure, communicate strongly, take initiative, and go the extra mile.
Comfortable communicating and connecting with patients and learning technologies that enhance patient care and service.

Nice To Haves

Experience as a Personal Assistant or in a similar role in a private residence.
Local to the Riverhead, New York area.

Responsibilities

Keep the COO organized by managing and proactively anticipating needs related to her day-to-day schedule and life.
Liaise with home vendors and service providers as needed.
Maintain organized records of warranties, contracts, and important documents.
Run errands for the COO and Marketing team, such as post office and Staples trips.
Plan and book travel for the COO, family members, and practice staff, including flights, accommodations, ground transportation, and itineraries.
Book event tickets, make restaurant reservations, and coordinate car service.
Support the COO and practice staff with special projects, including holiday cards and gift purchases.
Care for the family’s dogs and attend to their daily needs and routines.
Schedule and transport the dogs to veterinary, grooming, and other appointments as needed.
Partner with household and practice staff as needed.
Assist with general office tasks as needed.
Work a flexible schedule, including occasional evenings as needed by the COO and approved in advance.
Maintain discretion and integrity and keep information confidential.